Legal Assistant, Projects

We're looking for an experienced Legal Assistant to join our Sydney Projects team supporting leading Partner Nicholas Carney and team of senior lawyers on a full-time basis.

Nick has been at the forefront of innovative structures to facilitate private capital into social, affordable and disability housing, including advising on the establishment of NSW Government Social and Affordable Housing Fund, as well as investment structures for Lighthouse Infrastructure and QIC.

Key responsibilities:

Your day-to-day will involve, however, not be limited to:

• Managing Partners' internal and external appointments with appropriate meeting lead times including travel and diary management.
• Assisting with meeting preparation.
• Managing billing processes for your direct team including strategic clients with specific and complex financial requirements.
• Coaching and mentoring team Administrative Assistants and working collaboratively with a legal support team including the Practice Management Assistant for a strategic client.
• Supporting communications to clients and matter management.
• Coordinating and managing a broad variety of responsibilities and deliverables.

Skills & experience:

This role will suit an experienced Legal Assistant / Legal Secretary who has a passion for working collaboratively within a team, a proactive approach to delivering your work and strong attention to detail. You will also have:

• A minimum of 5 years' Legal Assistant experience (essential).
• Ability to anticipate Partner requirements to reduce administrative time.
• Strong matter management and billing experience (Aderant Expert) is essential.
• The ability to work autonomously and show initiative.
• Strong time management and organisational skills.
• Excellent interpersonal skills.
• Good written and verbal communication skills with a demonstrated ability to build effective relationships with stakeholders.
• Ability to juggle multiple commitments in fast-paced and quickly changing environment.

What you can expect from us:

• We're a world leading international law firm with a global team of over 5,000 professionals. As the market leader in Australia, we are committed to high performance, collaboration, diversity and digital innovation. We are client-centred, commercially driven, and renowned for our solution-focused expertise. We will align your growth with our ambitions.
• We make your personal and professional growth our business. And as part of the team, our ambition is yours too. Wherever you are in your career: grow and help the firm grow with you.
• We will provide opportunities to learn on the job as well as a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals.
• We value your wellbeing, both at home and work and we place a strong emphasis on mental health. If you need support, you'll have it and we'll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control.
• For more benefits on offer such as our 26 weeks paid parental leave, holistic wellbeing fund or home office allowance please click/ copy this link into your browser - https://marketing.hsf.com/20/29354/landing-pages/hsf-benefits.pdf
• Join us to be part of a human, bold and outstanding team at Australia's market leading law firm.

We encourage applications from individuals of diverse backgrounds, including but not limited to First Nations, LGBTIQA+ and Neurodivergent individuals, as well as individuals of all ages, cultures, genders, and abilities. We're a safe, inclusive, and equitable workplace and celebrate the diversity of our people.

For any questions or a confidential discussion, please contact Kara Powell, Recruitment Adviser on ***********@hsf.com.

This vacancy is being managed directly by Herbert Smith Freehills Recruitment team. We will contact our preferred agency partners should we require additional assistance. Thank you.