AddressWe’re seeking to fill the position of Legal Support Officer in our Sydney office. It is intended that a merit pool made up of Sydney, Melbourne, Brisbane, and Adelaide candidates will be created from this recruitment process to fill other vacancies or similar vacancies that may arise within the next 18 months.
This position is part of a team of Legal Support Officers who undertake a broad range of administration activities to support their local Legal teams, our national litigation and advice practice, as well as participating in a range of initiatives for the wider Legal and Policy Group.
About the OFWO
The Office of the Fair Work Ombudsman (OFWO) is an independent statutory office established by the Fair Work Act 2009 (Fair Work Act). Our functions outline the responsibilities we have as set by the Fair Work Act and other legislation to achieve our purpose:
- provide education, assistance, advice and guidance to employers, employees, outworkers, outworker entities and organisations
- promote and monitor compliance with workplace laws
- inquire into and investigate breaches of the Fair Work Act
- take appropriate enforcement action
- perform our statutory functions efficiently, effectively, economically and ethically.
What our employees say about us
We are one of the most engaged and high performing agencies in Australia; consistently scoring above average on employee engagement and wellbeing when surveyed against other APS agencies.
What we offer you
We provide a diverse, inclusive and supportive work environment with access to:
- Great training and development opportunities
- Generous leave and flexible working arrangements
- Our Employee Assistance Program (EAP), a free counselling service for you and your family
- A competitive salary, plus 15.4% superannuation
- Rewards and recognition initiatives
We Value Diversity
OFWO has been accredited as a Breastfeeding Friendly Workplace since 2011. We are also members of the Australian Network on Disability and Pride in Diversity. We encourage and welcome applications from First Nations people, people with disability, LGBTQIA+ people, people from culturally and linguistically diverse backgrounds and mature age people.
About the Team
This role is based in the Projects and Practice Management Team who support the Legal and Policy Group to run its litigation and legal advice programs. The team is responsible for coordinating and managing the administrative requirements of the Legal Compliance and Enforcement branches, the Legal Advice Team, along with being responsible for data analysis, project coordination and the contribution to a range of inter-branch programs and agency wide technology projects.
The key duties of the position include:
Typical Duties
The duties of this role will include, but are not limited, to the following:
- Filing Court documents and assisting with the preparation of Court documents, such as compiling Court books, case authorities folders and preparing annexures for affidavits
- Creating CRM (Dynamics 365) and document records (SharePoint) for new litigation and advice matters, creating and managing purchase orders and associated invoicing
- Administrative duties such as, organising travel, photocopying, filing, stationery ordering, document management, presentations, data entry, scanning and emailing
- Organising meetings and preparing agendas, minutes, and other documentation
- Reconciliation of Diners Club statements and preparing associated documentation
- Creating and updating reports and accompanying graphics by collating, organising and preparing data from the OFWO’s internal database systems
- Conducting preliminary searches (such as company searches)
- Preparing basic correspondence.
Our Ideal Candidate
We are seeking exceptional administrators who are agile and adaptable. Strong communication skills are vital in this role as you work within a broader team and with a variety of stakeholders.
We are looking for a service-oriented individual with a can-do attitude who also has great teamwork skills.
- You must be able to demonstrate high level organisation and time management skills with strong attention to detail, as you will be balancing competing priorities in a fast-paced environment with tight time frames.
- Your experience as an administrator must also show that you are able to operate under general direction in your area of responsibility and use sound judgement to know when to seek advice or raise concerns with the broader team. You will also demonstrate the completion of more complex tasks and show how you resolve these with stakeholders.
- You will need to possess experience in using a range of IT systems, such as case management systems and the Microsoft suite of programs.
- To be eligible for employment with the OFWO you must be an Australian citizen.
- The successful candidate must hold a current Australian Government Security Clearance (AGSVA) or be willing to undergo and obtain a Baseline security clearance.
A range of other conditions may be required depending on the role you are applying for.
Notes
How to Apply
If you are excited about this opportunity, please tell us in no more than 600 words:
- Why you want to apply for this role?
- How your skills and experience address the requirements of this role.
All applications must be submitted via our online application systemthrough the OFWO website.
If you have any questions about this recruitment exercise, please email ***********@fwo.gov.au.
*Please ensure you check your junk mail throughout the recruitment process, as sometimes our emails sent from our online system end up in junk mail folders.*
Applications close 11:00pm (AEST) Sunday 7 July 2024
More Information
- Working with us and tips on applying, visit fairwork.gov.au/about-us/contact-us/offices
- OFWO’s purpose and functions, visit fairwork.gov.au/about-us/our-role-and-purpose
- Office locations, visit fairwork.gov.au/about-us/contact-us/offices
The Fair Work Ombudsman (FWO) is an independent government agency created by the Fair Work Act 2009. The FWO is responsible for promoting harmonious, productive, cooperative and compliant workplace relations in Australia. Please visit the FWO website for further information. For a full list of our current office locations in each state, please visit: https://www.fairwork.gov.au/contact-us/offices The FWO provides a challenging and supportive work environment with access to great training and development opportunities and flexible working arrangements. To be eligible for employment with the FWO, you must be an Australian citizen.
