Maintenance Administrator

Who we are:

GMA Garnet Group (GMA) is the trusted global leader in industrial garnet.  For over 35 years, we have been providing the highest quality garnet to the waterjet cutting and protective coating industries.  We offer secure garnet supplies, expert advice and a complete range of premium abrasive products for improved, fast and effective results.

GMA’s mining operations in Australia produce a superior quality of mineral that comes from the garnet-bearing sands found near Port Gregory in Western Australia. Through a unique geological history of erosion and deposition, these dune sands owned by GMA contain the highest quality garnet available anywhere in the world.
 
Our advanced mining, processing, refining, and shipping operation supply superior GMA Garnet™ abrasives to customers around the globe.

Requirements

This role offers full time 1 year Fixed Term Contract to fill in for maternity leave.

Roster: Monday - Friday. 

Location: Port Gregory Mine Site

POSITION PURPOSE

Maintenance Administrator ensure the smooth operation of a work site by performing a variety of administrative tasks. The primary purpose of their position is to aid the maintenance team where required at the Wet & Dry plant operations.

KEY RESPONSIBILITIES | Reception

• Follow correct sign in procedures - Visitors/Contractors
• Handle technical issues in their area of expertise.
• Liaise with maintenance personal for assistance

KEY RESPONSIBILITIES | Supplies

• Order Replacement Furniture, in line with management approval
• Order and maintain correct office supplies

 KEY RESPONSIBILITIES | Uniforms

• Process Uniform Orders for Maintenance Staff
• Receipt Uniform Orders for Maintenance Staff

 KEY RESPONSIBILITIES | Accounts/Purchasing

• Purchasing activities in Netsuite (PO, Receipt)
• Manage data in spreadsheets and reports
• Keep records and reports up to date
• Booking In freight pickups
• Booking in LV services & Repairs
• MEX entries
• Share Point Data entries

 KEY RESPONSIBILITIES | Events

• Booking of venues as requested
• Organize and schedule meetings and events
• Booking of Travel requirements for Maintenance staff

KEY RESPONSIBILITIES | General Administration

• Collation and authorization of site freight charges for invoicing
• Archive documents in line with procedure
• Meeting Administration (Bookings, Agenda, Minutes)
• Provide basic IT assistance to site team (Printer setup, Phones etc.)
• General Administration Assistance to the maintenance team as required
• Arrange for maintenance & repairs of office equipment.
• Other duties as directed

KEY RESPONSIBILITIES | Reports / Rostering

• Data entry for weekly workshop inspection
• Data entry for fortnightly tyre check

SKILLS AND SELECTION CRITERIA | RELEVANT QUALIFICATIONS AND EXPERIENCE

• Office Management or Business Certificate (Desirable)
• Intermediate Excel and Microsoft Word
• NetSuite or similar program (Desirable)

SKILLS AND SELECTION CRITERIA | ESSENTIAL SKILLS AND COMPETENCIES

• Professional personal presentation
• Ability to organise, multitask and work under pressure.
• Manual drivers licence
• Sound computer skills including Microsoft Word, Outlook and Excel.
• Good accuracy & attention to detail.
• Ability to work without continuous supervision.
• Experience in a similar site administration role in the mining industry (Desirable)

Summary

EMPLOYEE BENEFITS |

At GMA we pride ourselves on recruiting and retaining a local workforce giving you the enjoyment of a mining industry career, whilst being able to be home every night with your family and friends.

 We offer competitive salaries, transport to and from our port Gregory operations as well as paid lunch and tea breaks.

 In addition to the above some of GMA’s employee benefits include:

• Leave for all of life’s reasons (Annual, Personal, Community Service, Parental, Long Service Leave)
• Flexible work arrangements
• Generous employee incentive scheme (Bonus)
• Superannuation above statutory minimum's for long term employees.
• Snap Fitness Membership

VALUES AND BEHAVIOURS |

 At GMA we are committed to fulfilling our purpose by always adhering to our values of Teamwork, Care, Trust, Excellence, Determination and Entrepreneurship in our everyday work and behaviours: 

• Teamwork: Work collaboratively and support one another to achieve great outcomes. Seek what is best for GMA, our customers and our colleagues rather than just ourselves.
• Care: Show respect and concern for each other and ourselves. Ensure we do the right thing and we do it well. go the extra mile to ensure we all reach our goals.
• Trust: Be open and honest. Share information openly and proactively, follow through on commitments.
• Excellence: Set high standards and hold ourselves, and each other accountable for achieving them. Focus on great results. Make the right choices, even if no one is looking.
• Determination: Never give up
• Entrepreneurship: We look for opportunities to innovate and grow.