Office Administration Manager

Higher Solution Specialists is a privately-owned company that has built a strong reputation amongst all of our clients as being a quality recruitment provider. 

Currently we are seeking an experienced Office Administration Manager for an international Commercial Real Estate agency located in Perth CBD.
  
This company has an amazing team culture and room for career progression.

Paying $70K - $95K plus super, with modern executive offices.  

Reporting to the Managing Director, responsibilities include but not limited to:
  

• Assist listing, Marketing & Sales Coordinator, including Trust Account Manager for Commercial Sales & Leasing team – ensuring paperwork is in order, entering properties and deals through the CRM, ordering required documents for the agents (i.e. Certificate of Title, ASIC searches)
• Organising marketing for the properties (i.e. ordering signboards, e-campaigns, advertising on the property portals, property brochures and information memorandums, social media posts)
• Processing lease and sale contracts, liaising with settlement agents, lease handovers to the property management department, database management, processing advertising invoices and statements, trust account management including receipting and processing disbursements, deposit less commissions.  
• Office Management – point of contact for staff queries regarding general office, fire warden, grocery shopping, stationery orders, gardener, office maintenance if required, ensure reception is covered and fill in when required, interviewing and training of new admin staff, event coordinator for staff functions or organising staff gifts
• Executive Assistant – assisting the directors as requested, booking zoom meetings and setting up the boardroom for meetings if required
• Human Resource Administrator – onboarding and offboarding of employees, staff updates when Company Accountant on leave, updating and maintaining the employee handbook
• Marketing Coordinator – social media for Residential and Commercial, content creation, website maintenance and redesign, creation and updating of marketing material for the Commercial department
• IT support - liaison with external IT company, Printer and Phone technician, and implementing new systems, looking at ways to improve systems and procedures 

  
Key Skills:
  

• Minimum 5 years' experience as an Office Manager, ideally from the real estate industry.
• Ability to effectively communicate with all internal staff and clientele.
• Strong computer literacy with the ability to learn new software and manage spreadsheets.

  
Benefits:
  

• $70K - $95K plus super, pus benefits
• Task based role, no micro-management
• Highly motivated, positive and dedicated team that support each other
• Modern executive offices located in Perth CBD
• Room for career growth and development

  
  
Application:
  
Candidates must have the right to work in Australia.
To apply for this role, please click "Apply". Shortlisted candidates will be contacted to discuss your background and to invite you to complete the HSS registration and Interview process.
HSS is an equal rights employer and encourages applications from all ethnicities and backgrounds.