Office Administrator - Serviced Offices

EXPERIENCED PRIVATE SERVICED OFFICE MANAGER REQUIRED - PART TIME OR FULL TIME POSITION.

Office manager duties and responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to our services office facility. 

Previous experience as a Front Office Manager or Office Administrator would be an advantage. A successful Office Manager should also have experience with a variety of office software and be able to accurately handle administrative duties.

Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.

Responsibilities

• Serve as the point person for office manager duties including:
• Maintenance, Mailing, Supplies, Equipment, Bills, Errands
• Schedule meetings and appointments
• Organize the office layout and order stationery and equipment
• Maintain the office condition and arrange necessary repairs
• Organize office operations and procedures
• Coordinate with IT department on all office equipment
• Ensure that all items are invoiced and paid on time
• Manage office G&A budget, ensure accurate and timely reporting
• Provide general support to visitors
• Address tenants queries regarding office management issues 
• Liaise with facility management vendors, including cleaning, catering and security services
• Follow up leads and new tenant enquiries for renting office accommodation
• Improving revenue on leased office spaces and meeting room hires

Requirements and skills

• Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
• Knowledge of Office Administrator responsibilities, systems and procedures
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Hands on experience with office machines (e.g. printers)
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills 
• A creative mind with an ability to suggest improvements
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Ability to work independently as the person responsible for all operations and function of the service centre. 

OFFICE LOCATION - 30 Currie Street Adelaide SA 5000. Flexible hours on offer.