Office and Facilities Administrator (Part Time)

The Role:

We have partnered with a leading Energy Supplier to recruit a Part TimeOffice and Facilities Administrator for an initial 5-month contract with the possibility of extension.

The Responsibilities: 
Office Administration

• Manage daily admin tasks including correspondence, emails, phone calls and visitors
• Greet visitors and provide a warm and professional front-desk experience
• Receive and despatch parcels and mail via courier and collection from PO Box on a daily basis
• Maintain office supplies, reorder supplies as required and ensure stock levels are maintained in accordance with Ampol guidelines
• Assist in preparing reports, presentations and documents as required
• Organise and maintain office records and documents
• Co-ordinate meeting room bookings
• Assist members of the team with other adhoc administration requirements
• Undertake Fire Warden and First Aid training supplied by client
• Raise shopping carts and post invoices in SAP (training provided)

Facilities Administration

• Ensure the office space is maintained in an organised and clean manner
• Liaise with external vendors and contractors for repairs and maintenance as required by the Clients Building Manager
• Ensure officed equipment is maintained in good working order
• Undertake office induction for new staff members inclusive of issuing staff passes
• Assist with travel and accommodation bookings for staff using the relevant online tool UConnect and the Client’s approved travel supplier

Experience:

• Facility Coordination experience desirable

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organisational skills with the ability to multitask and prioritise effectively
• Excellent communication and interpersonal skills
• Attention to detail and a proactive approach to problem-solving
• Ability to work independently and collaboratively as part of a team
• Flexibility and adaptability to changing needs and priorities

 
Benefits:

• 5 Month Contract (possible extension)
• 6hrs / day 5 days / week.
• $38 / hour + super
• Fortitude Valley Location

If you would like to be considered for this opportunity, we are currently holding interviews. Please apply now to be considered.

At Chandler Macleod, we are committed to fostering a diverse workforce where everyone is welcome. We encourage applications from Aboriginal and Torres Strait Islander peoples, women, people living with a disability and the LGBTIQA+ community.

You can read more about our commitment to diversity and inclusion at https://www.chandlermacleod.com/diversity-and-inclusion