AddressWe are delighted to present the position of Office Coordinator, a pivotal role in our organisation that is based in Canberra and spans across both our Canberra and Brisbane offices. The successful candidate will be entrusted with the responsibility of managing these two dynamic offices along with their respective teams and executive members.
The Office Coordinator serves as a critical touchpoint, ensuring seamless operation and coordination between our Brisbane and Canberra locations. This position requires exceptional organisational skills, communication acuity, and an ability to manage multiple priorities simultaneously.
The role entails coordinating the smooth functioning of daily operations, facilitating communication within teams as well as between different teams, and providing support to our Managing Directors. The Office Coordinator will also play a key role in fostering a positive work environment that encourages collaboration, innovation, and high levels of performance.
This is an exciting opportunity for an individual who thrives on variety in their workday, enjoys the challenges presented by a fast-paced work environment, values teamwork, and has a passion for service excellence. If you are someone who enjoys making things happen behind the scenes to drive success at the forefront, this could be your ideal role.
Other responsibilities include:
- Assisting Managing Directors with meetings, formatting of documents, expense reports, and diary and travel management.
- Communicating with external stakeholders, including document preparation for projects within but not limited to the government sector.
- Coordination of local office supplies, including stationery, snacks, IT stock, etc.
- Carry out the day-to-day operations of the Canberra Office, Brisbane Office and other offices as needed.
- Booking & scheduling meeting rooms and managing room calendars.
- Coordinate staff meetings, liaise with staff for agenda items, and assist other teams (such as HR and Marketing) for all local events.
- Greet and manage guests to office.
- Liaise with our Accounts Payable department for local office requirements.
- Checking and processing invoices relating to local office.
- Assist executives and/or the Operations team on special projects including event planning.
- Work with our Human Resources department for all staff related matters, including starters, leavers, any local training, and anything leave related.
Required Skills and Experience:
- 3+ years’ experience in a similar Office Coordinator role.
- Due to the nature of the work our Australian Government clients, you must be an Australian Citizen.
- Experience with diary management for multiple executives in fast-paced environments.
- Experience with managing international and domestic travel.
- Advanced level knowledge of the Microsoft Office applications, particularly Outlook, Word, PowerPoint and Excel.
- Ability to take initiative and be proactive.
- High level of organisational skill, time management and attention to detail.
- Excellent communication skills.
- Ability to work autonomously, as well as part of a team.
- Professional, motivated and energetic approach.
- Ability to build rapport with people at all levels of the organisation.
About Us:
Protiviti is a global business consulting firm composed of experts specialising in advisory, risk and assurance services. We help clients solve problems in finance, operations, technology, governance, risk, and compliance. Our highly trained, results-oriented professionals serve clients in the Americas, Asia-Pacific, Europe and the Middle East and provide a unique perspective on a wide range of critical business issues.
Our more than 7,000 people serve clients ranging from ASX 100, private, public-sector agencies, not-for-profits through the network of Protiviti and independently owned Member Firms in more than 85 offices in over 25 countries. We have served over 35% of FORTUNE Global 500® companies and more than 70% of FORTUNE 1000® companies. Our people and organisation have consistently been recognised for creating our outstanding workplace culture.
What can we offer you:
There are many unique ways we support you at Protiviti, here are few:
- Maximize your monetary rewards with an additional 6% bonus!
- Progressive leave, such as enhanced parental leave and access to pro-rated LSL after 5 years with us.
- Eligible for professional association membership.
- Join our national networking groups to celebrate and strive for diversity, equity and inclusion.
Join us in this integral role where your contributions will have significant impact on the efficiency of our operations across both cities. Your ability to coordinate people, processes, projects effectively will directly contribute to our ongoing growth strategy encompassing these two key regions.
We are an Equal Opportunity Employer along with Integrity, Innovation, Inclusion and Commitment to Success as Protiviti’s core values. Our vision is to be the most trusted global consulting firm. Our mission is: We care. We collaborate. We deliver.
