Address
Form of workThis a fantastic role for someone with drive and energy to support the Secretariat in administration and Hospitality functions part time, 22.5 hours per week.
The Office and Hospitality Coordinator provides a wide range of administration and functional support across the organisation in this part time, 22.5 hours per week role.
The role
- Assist the Conference with administrative and executive support, as needed.
- Act as the first point of contact for visitors and clients.
- Manage the Conference printing, stationery and mail, including ordering of supplies, as required.
- Maintain facilities including kitchen areas, meeting room bookings, catering and accommodation for attendees of meetings and assist with setting up the facilities as required.
- Coordinate and provide executive support to the staff of the secretariat, including travel and accommodation bookings, updating contact records, and finalisation of documentation.
- Organise internal minor maintenance as required.
- Promote a welcoming environment for staff and visitors.
- Coordinate and implement various projects that may arise in the course of administration of the General Secretariat.
About you
- Proven experience in a broad range of office duties with strong experience in working in a small team without close supervision.
- Demonstrated sound experience in Microsoft Office operating environment including Microsoft 365, Word, Excel and SharePoint.
- Demonstrated initiative combined with sound judgement and problem-solving skills.
- Excellent organisational and time management skills.
- Excellent electronic, oral and written communication skills.
- A willingness to facilitate and drive workplace events and celebrated occasions in conjunction with the Social Committee.
- An understanding and willingness to work within the mission and identity of the Catholic Church.
- Experience in the use of Salesforce is desirable.
For a copy of the position description or any other enquiries regarding this role please contact ******@catholic.org.au.
How to apply
Please submit a current resume along with a cover letter demonstrating your knowledge, skills and experience as aligned to the dot points in the “About You” section above. Please note that applications without a cover letter may not be considered.
About Us
The Catholic Church in Australia is served by the Australian Catholic Bishops Conference (the Conference), the permanent collegial assembly of the Bishops of Australia.
The General Secretariat exists to support the work of the Bishops Conference, which meets twice each year but is a permanent institution that operates between plenary meetings through the Permanent Committee and bishop’s commissions.
The Mission and Values of the Catholic Church of Australia are that work is for people, not people for work. Our Vision is that through work, individuals contribute to the common good and achieve fulfilment as human beings. The Church teaches that employees and employers are regarded as partners in their place of work and their respective roles. Mutual respect, esteem, and goodwill underpin the relationship between the employer and the employee. Employees are encouraged and enabled to see their work not merely as a source of income but as providing a service and a benefit to others in society.
Benefits
The Australian Catholic Bishops Conference is an equal employment opportunity employer and promotes and supports a family-friendly workplace, including flexible work options such as:
- Free onsite parking in Braddon
- Hybrid work-from-home options along with other flexibility provisions are available through our flexible work policy
- Generous leave provisions including:
- additional Christmas leave
- 14 weeks of paid parental leave
- study support and leave
- paid retreat and formation leave
Applications close at Midnight Sunday 28 April 2024.
Additional Information for Applicants
The Australian Catholic Bishops Conference is an inclusive workplace and encourages applications from people from diverse backgrounds, we are an equal employment opportunity employer and promote and support a family friendly workplace. The successful applicant must be eligible to work in Australia and may be required to provide a Working with Children Check or a suitable Police Check as part of the recruitment process.
The Australian Catholic Bishops Conference respects your privacy. In applying for this position, you will be providing the Australian Catholic Bishops Conference with personal including sensitive information. The Australian Catholic Bishops Conference regards its child protection responsibilities with the utmost importance. Our privacy collection notice and Policy and Safeguarding Policy can be obtained by visiting www.catholic.au.
