AddressAbout the company:
We are IDEMIA – a global leader in Augmented Identity. We provide a trusted environment enabling citizens and consumers alike to perform their daily critical activities (such as pay, connect and travel), in the physical as well as digital space. With close to 15,000 employees around the world, IDEMIA serves clients in 180 countries.
In Australia and New Zealand, IDEMIA’s Public Security & Identity Business Unit supports several blue-chip security customers that operate critical infrastructure and systems of national significance, underpinned by IDEMIA’s biometrics, digital security, and cloud services. With a large pipeline of work coming through, we are looking for multiple talents to join our growing team.
You will be joining a highly motivated and collaborative team and a company that offers:
- Exposure to niche technologies products and solutions powered by modern tech
- Work-life balance
- Diverse & Inclusive Culture
- Health and Group Life Insurance
- Long service rewards
- Learning & development
- Extended annual leave based on tenure up to 5 weeks per year
- Treated as a person, not just a number
- Birthday leave - Enjoy your birthday
About the role:
We are looking for a reliable Office Coordinator / Administrative Assistant who is willing to help our offices operate effectively every day so employees can perform to their highest ability. This role will report to HR Head and Sr. Country Support Manager for Canberra. If you want to join a company and make a direct impact on the overall health and happiness of its employees, we’d love to hear from you! You’ll be part of our highly respected team and will be responsible for supporting all facets of our business within your role. Whilst the role is based in our Canberra you will also be managing offices in Sydney.
Main responsibilities
- Follow office workflow procedures to ensure maximum efficiency
- Ensure office access, check-in and security protocols are complied with, including any pandemic situation
- In hybrid working culture, manage online office booking system
- Manage work, health and safety of employees within the offices
- Manage the parking cards and slots for the employees
- Initiate, lead and coordinate Corporate Social Responsibility activities
- Welcome guests and internal teams with a cheerful disposition
- Manage phone calls and correspondence (e-mail, letters, packages, mail distribution etc.)
- Maintain a clean and organized office environment
- Assist in ordering required goods including catering, stationary, general office supplies for all the offices.
- Provide support for internal events and catering for regular onsite staff meetings; monthly staff birthday morning tea and offsite meetings within budget.
- Assist with the new starter on-boarding, reference checks, welcome kit, badge, car parking cards etc.
- Submit the report at the end of each month for Fit2work.
- Support HR team with the adhoc activities related to administration.
- Act as primary liaison between the company, staff, and office building management, providing information, answering questions, and responding to requests
Skills and Qualifications
- Ability to adapt to changing situations in a calm and professional manner
- Proven administrative experience
- Customer service orientation
- Superb written and verbal communication skills
- Strong time-management skills and multitasking ability
- Proficient in Microsoft Office, with aptitude to learn new software and systems
- Solid interpersonal skills
- Be articulate, accurate and exhibit a very high attention to details.
- Maintain a focus on growth and continuous improvement.
Mandatory:
To apply for this this role, you must be an Australian Citizen with baseline clearance or eligible to obtain one.
