Office Coordinator

Re.Group is an Australian owned company, focused on providing solutions for recycling and recovery of resources from waste. Our vision is to create a wasteless society; where all resources that become waste are reused and are not disposed.

At the heart of Re.Group is our focus on positive community impact. We collaborate with charities, private organisations, and the Government to benefit local communities.

As the Office Coordinator you will oversee the smooth operation of our corporate office and be responsible for a wide range of administrative tasks, ensuring efficiency and effectiveness across various office functions. Additionally, you will be responsible for managing Group CEO’s calendar and regular scheduled activities and provide administrative support to the executive.

About the role:

• Provide administrative support to the Group CEO as required including calendar management, planning and coordinating travel arrangements and scheduling internal and external meetings on their behalf.
• Prepare and distribute memos, reports, presentations, and other documents as required, ensuring accuracy and consistency in formatting and content
• Preparation and printing of materials for monthly board meetings.
• Assist with special projects, research, and presentations as required by the executive team, often involving compiling analysis and reporting.
• Coordinate travel bookings for the ELT through preferred supplier.
• Assist with travel platform account setup and management for new users.
• Manage user accounts and access for ContractWorks, Monday.com, and travel software platforms.
• Assist with basic financial administration tasks, such as processing invoices, expense reports, and petty cash transactions, and maintaining financial records.
• Coordinate the Intranet updates as requested.
• Maintaining a high level of discretion and confidentiality in handling sensitive information and discussions.
• Attend executive meetings as required and take minutes.
• Assist with the planning and coordination of office events, meetings, and conferences.
• Arrange catering, transportation, and accommodations as needed.
• Prepare necessary materials and ensure logistical arrangements are in place.
• Maintain a clean, organised, and well-stocked office environment, including ordering supplies, coordinating equipment maintenance, and managing office equipment and facilities.
• Maintain postage supplies and coordinate courier services as necessary.
• Procure necessary items for the office, including groceries, stationery, and equipment.

About you:

• Diploma or equivalent qualifications business administration, management, or related field preferred.
• Previous experience in office administration or a related field
• Strong organisational and multitasking abilities.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Ability to work independently and prioritise tasks effectively.
• Have a ‘can-do’ attitude and a pleasant mature approach

What we offer you:

• Access to our Employee Assistance Program (EAP)
• Novated car leasing
• Multiple career paths and advancement opportunities
• The opportunity to work towards our vision of creating a wasteless society

This role would suit an energetic and ambitious office administrator with a positive attitude who is ready to take the next step in their career.  

At Re.Group, we celebrate diversity, equity, and inclusion. Our commitment is to foster working environments that embrace everyone, ensuring fair and respectful treatment for all. 

We actively encourage applications from Aboriginal and/or Torres Strait Islander peoples, veterans, individuals with disabilities, individuals of all gender identities, those in mature age and early careers, members of the LGBTIQA+ community, and individuals from diverse cultural backgrounds. Your unique perspective and experience are valued here. Come be a part of our inclusive community at Re.Group