Office Manager

At On Line Recruitment, people are our business. Our focus lies in sourcing the best candidates available and matching job seekers with the right companies whether in the Shoalhaven, Illawarra or anywhere else in Australia, with a desire to service both Employers and Employees.
At On Line Recruitment we strive to create long-term partnerships and strongly value the importance of excellent working relationships. Our employment experts work side-by-side with each job seeker to provide an efficient, streamlined process for candidates.
On Line Recruitment are currently looking for an experienced Administration Office Manager
Our Client is a family owned and run business with over 20 years of experience as a multi faceted company, their works involve construction, conversion of shipping containers into sleek pools, spas and even mobile bars to cater for exclusive events, pool building, pool maintenance and landscape design.
With a focus on customer satisfaction, their diverse skill sets have set them at a bench mark above the rest. Due to the success of the business our client is seeking an experienced Administration Office Manager to consolidate all information from the each branch of operation and continue the flow of business.
As an Administration Office Manager, you will be the first point of contact for incoming and calls and emails, conducting follow ups from clients and quotes sent, approvals from councils, confirming payments have been processed or sent to the relevant parties and organising deliveries with the client. This is a very expansive role, and requires a high level of initiative, organisation and proactiveness and process driven.
As an Administration Office Manager, you may be required to;

• Client Liaison
• Respond, direct and clear emails and calls from multiple inboxes
• Print quotes, consolidate client files and file as necessary
• General data entry, creating client
• Provide initial point of contact and advice for customers and refer forwards
• Assist in freight calculations using internal systems
• Sending invoices and confirmation of payments
• Liaising with suppliers, contractors for work orders
• Following up work orders
• Creation of site folders
• General administrative tasks
• Customer service reports

What we are looking for in an Administration Office Manager
To be successful in these roles, there are a few things we are looking for:

• Proven experience a dynamic Administration role or similar role
• Experience with the Microsoft or Google Suite
• Demonstrated customer service skills and experience (Advantageous)
• Demonstrated ability to develop strong and positive working relationships
• Ability to manage changing priorities in a fast paced and productive environment
• A strong team player who also has an ability to work autonomously
• A professional attitude and approach
• High level of initiative, Organisation and is process driven
• Proactive approach to work

If you don't meet all of the above requirements - but believe you have something special you could bring to this role- we still want to hear from you!
Please continue with your application and we will be in touch.
For further information regarding this position please call Scott Kenny on 4421 2700. Or click "APPLY NOW" to apply instantly.
All submissions will be treated as private and confidential. Whilst all applications will be considered, only those who are shortlisted for the position will be contacted.