Office Manager

Echuca College is a secondary school with a stable enrolment of approximately 800 students. It is located on the border with NSW on the Murray River, combining the urban sophistication of a small city with the charm of Red Gum forests, rural industry, and a thriving tourist precinct. The school vision, Echuca College is a connected learning community that grows through resilience, acceptance and opportunity ensures we maximise all opportunities for our learners. The Echuca College community is guided by the values of Respect, Resilience and Inclusion. While most students come from the immediate rural cities of Echuca-Moama, approximately 30% travel along more than twenty bus routes, some travelling an hour each way to access the education provided. Students attending the College are drawn from ten urban and rural feeder primary schools from both Victoria and New South Wales.

At Echuca College we get to know our students as individuals so that we can focus on their development as resilient and respectful learners, destined for success in a constantly evolving world.  Echuca College is focused on preparing our students for the future and all students have a learning mentor that assists them with developing learning strengths and can act as a support for their learning goals. All students have a ready to learn plan in line with the Berry Street Education Model.

The friendly and supportive learning environment at Echuca College is underpinned by high expectations and the use of School Wide Positive Behaviour supports. Our College is divided into three communities the Campaspe Kookaburras, the Goulburn Kangaroos, and the Murray Turtles.  The framework for our positive environment is strengthened by Community Leaders who work in these communities and are supported by a team of experienced teachers and student leaders. As a result, a positive and responsible approach to education fosters exemplary values of inclusion, resilience and respect for self and others.

The high standard of education delivered in all areas of the College is tribute to the dedication, intellect and empathy of our teaching and support staff- all whom take collective pride and inspiration from our students. Our Teaching and Learning is enhanced by Leading Teachers and Learning Specialists specifically assigned to Curriculum, Wellbeing, Literacy and Numeracy.

Echuca College is large enough to provide a comprehensive curriculum and a range of programs and resources to a wide range of students interests and needs. We have a school wide instructional model that promotes Innovative teaching and learning programs. Staff commitment to ongoing professional learning ensures that Echuca College delivers an exceptional and fulfilling educational experience for every student.

Our senior program offers a comprehensive range of studies within each of the major area of Arts, Humanities, Languages, Health Sciences, Sciences, Technology and Vocational Major. The College is building a strong reputation in all these areas as evidenced by VCE results and the high proportion of students who gain full time employment or pursue tertiary education. Our successful Vocational program has provided senior students through their studies the opportunity to develop strong links with the local community.

Currently as part of the VETis program, we are offering a variety of VET Certificate Courses both on site at Echuca College and through Echuca TAFE. We are involved in the Headstart program where students link work in a school-based apprenticeship with study at school. The College is also a member of the Beacon Foundation, a program that has assisted our students in pathways planning and development in the Echuca area for over 20 years.

Our facilities support an innovative curriculum and with the College being set on 12 hectares it provides plenty of room to move. Echuca College has a `state of the art¿ hockey field that includes 12 tennis courts. In addition to sports fields and a picturesque piazza, our students enjoy a Performing Arts Centre, refurbished double basketball court stadium with squash courts and small gym, Café Learning centre, commercial kitchen, and science centre. Echuca College¿s newly developed STEM facility is setting the standard for innovative learning in the 21st Century.

SC1  Demonstrated proficiency and the capacity to utilize information technology applications such as Microsoft Office 365, CASES 21, EduPay and Compass to coordinate the effective delivery of School Operations.

SC2  Demonstrated ability to work within established guidelines, to self-manage time and solve any issues as they arise.

SC3  Demonstrated high level oral and written communication skills.

SC4  Capacity to work cooperatively with a range of people including the Principal team, teaching staff, education support staff, students and parents.

SC5  Demonstrated commitment to professional learning and growth for both self and others.

Attendance may be required during school holidays.

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy.  Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3.  Management of staff to achieve the expected outcomes is a key responsibility.  Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases.  Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years.  Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered.  Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.  Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

• Develop and implement strategies to ensure effective administration procedures
• In consultation with the Business Manager and Principal, determine and manage work priorities within the school office
• Coordinate the delivery of administrative services within the school
• Coordinate the implementation of requisitioning, purchasing and issuing procedures
• Manage client reception and office operations
• Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
• Support or coordinate office records, enrolment data, diary records, and basic written records
• Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
• Source basic data or factual information from given sources to support school administrative functions e.g. books, reports, manuals, catalogues, tables, forms, etc.
• Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork
• Liase with school staff in regard to support requirements
• Support or coordinate staff timetabling
• Support or coordinate the first aid facilities and delivering first aid to students
• Coordinate other general office tasks as needed

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via *******@education.vic.gov.au

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

 https://www2.education.vic.gov.au/pal/child-safe-standards/policy

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

 https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx