Office Manager

INTRODUCTION
Bayside P-12 College is a large multi-campus co-educational college serving the community of the City of Hobsons Bay in Melbourne's western metropolitan area. The college consists of a Year P-9 Campus located in Altona North, a Year 7-9 campus located at Williamstown and a Year 10 - 12 campus in Newport. The college has a multi-cultural student population.

GUIDING PRINCIPLES
The college is committed to:
* Providing a comprehensive curriculum that meets the needs of all students;
* Providing a friendly, safe and disciplined environment in which students are able to value and enjoy learning;
* Encouraging and celebrating student success and achievement;
* Developing skills and knowledge that will enable students to live in a rapidly changing and increasingly technological society, to show leadership, to act co-operatively, to demonstrate self discipline and to be socially aware;
* Encouraging the participation of parents, students and staff in the full life of the college; and
* Providing equal opportunities for all students.

CURRICULUM
Bayside P~12 College provides educational leadership in the district and the region. The college provides a comprehensive course of study for Years P-10 in the eight Learning Areas and the broadest range of VCE and VET units at Years 11- 12. The senior campus has an excellent VCAL program. Bayside College has a 1:1 student netbook program. There are support programs for integration students and other students requiring special education. Throughout the curriculum students are encouraged and expected to take an active and responsible role in their learning.

There are a range of co-curricular activities organised across the three campuses involving many students: Foundation Day, year level and adventure camps, excursions, debating, drama and band performances. The annual visit from our `sister' school in Japan (Anjo-Higashi High School), is a highlight, along with our Art and Technology show and school production. Other programs include our advance programs in surf lifesaving, bike education, wilderness photography, sport, and the Student Representative Council. Each of these activities provides an opportunity for the College to promote the social, personal and community skills of its students.

The Senior campus ensures that students have a broad range of subject choice and the flexibility for each student to select a program around their individual career aspirations. The College has developed strong links with TAFE colleges and other tertiary institutions. This provides students with access to a wide range of courses and the opportunity to combine some tertiary units with the Victorian Certificate of Education. The provision of VET units by the local cluster of schools, centered at Bayside, encourages students to broaden their options for further study. The VCE campus provides a positive young adult learning environment, which is supportive and friendly, and appropriate to the needs of VCE students. Adults and part-time students are encouraged to enroll and all students are encouraged to participate in the life of the college.

COMMUNITY
The college is an integral part of the broader local community. School facilities are regularly used by community groups in the area and this promotes awareness, support and cooperation. The college works with local industry and is supported in range of endeavours, including work experience and work education. There is a formal partnership with Mobil Altona Refinery which provides additional resources to the school and greater community support for the curriculum. The Victorian School of Languages use the Altona North campus to teach a wide range of LOTE languages on Saturday mornings.

FACILITIES
Each campus is designed to enable the delivery of the widest possible curriculum. The Altona P-9 campus and the Paisley Senior campus at Newport have both been re-built and provide state of the art student learning facilities. The Williamstown campus has an elite, select entry Tennis school providing sporting opportunites for talented students. The college has extensive facilities: three libraries, three gymnasiums and a great range of outdoor education equipment. Students have supervised access to the Internet through the classroom via student netbooks.

The school grounds are regularly maintained and upgraded to improve the school environment. Students are actively involved in this planning and development. The college utilises a wide range of local community resources such as athletic tracks, gymnasiums, swimming pools, sports complexes, Science Works, theatres, and the facilities made available by the local council and local industry.

FUTURE PLANS
The College has determined its priorities for the next three years and will undertake processes to achieve the following priorities:

* To improve student English and Mathematics levels at years 7-10.

* To improve VCE achievement levels.

* To extend pathways available to students.

* To improve student engagement and wellbeing.

Bayside P-12 College will continue to provide educational leadership in the district through the further development of our college.

Bayside P-12 is a multi-campus college, employees may be required to travel between campuses.

SC1    Demonstrated capacity to work independantly in the office environment, as well as the capacity to work with staff and Principal Class.

SC2    Highly developed interpersonal, communication, organisational and management skills with demonstrated experience working in a demanding school office or other administration setting.

SC3    Demonstrated experience and skill in the use of all aspects of CASES21 (administration and finance), Compass or a similar electronic school management system.

SC4    High level skills in accounts receivable, banking, EFTPOS transactions and other administrative duties.

SC5    Ability to manage a small team and work as part of that team to ensure the delivery of high level administrative duties.

SC6    Demonstrated experience in the administering of First Aide and the appropriate qualifications.

An Education Support position at this level would involve specialist support to achieve specific outcomes within the operation of a school office. This position is an Office Manager role and requires specialist knowledge and skills in the use of CASES 21 student administration and finance. Demonstrated experience is required in all areas of office administration, word processing, data manipulation and basic reporting. Support of the college policy in the correct recording of receipts, including the use of electronic banking and EFTPOS are all essential components of this role. This position requires extensive knowledge of information technology including applications such as Excel and Outlook. Knowledge of COMPASS student management tool is essential.

This role has many and varied duties and would need someone who is confident, enthusiast and experienced in office administration. The successful application would lead a small team of ES staff so that need to be adaptable while working as part of this team would be very important. The administering of First Aid to students and staff is a component of the role and the appropriate qualifications are necessary.  

The position requires excellent interpersonal and organisational skills along with a sound knowledge of school administration processes and procedures. Working in the office, you would have contact with a broad cross-section of the school community and require an ability to work closely with, and offer support to parents, students and staff.

The position would involve co-ordinating, organising and determining work priorities within the front office to ensure the efficient operation of the work area. This position requires knowledge of a range of existing processes, guidelines and established procedures and where necessary, an ability to suggest modifications and improvements, in consultation with the Business Manager.

A position at this level would be expected to have a strong background in office administration as it involves entering and retrieving data, financial processes such as recording payments, banking and EFTPOS transactions along with the demands of a busy office supporting teachers, students and parents.

The successful applicant will provide direction when necessary to other ES staff and support to the campus leadership team while working directly with the Campus Principal and assistant Principal. The role will require high level time management skills and a buoyant personality.

The office is often the first point of contact for our community so it is very important that the office is welcoming, efficient and well organised. A professional manner when dealing with the public, both in person or by telephone, is a major component of this role. A high level of experience in school administration would be an advantage.

• Requires specialist knowledge and skills in the use of all components of CASES 21 student administration and finance.
• Demonstrated experience working in a school office including a sound background in IT, word processing and other applications.
• Professional and technical knowledge which would generally be gained through several years of experience.
• Co-ordinate, organise and determine work priorities within a school office.
• Well developed knowledge in the use of C21 Student Administration and Finance and Compass Management systems
• An ability to enter data using C21and Compass, produce invoices/statements, receipt monies, EFTPOS and prepare banking as per DET guidelines.
• The ability to produce complex documents in word and other associated programs such as Excel..
• Ensure the efficient operation of the work area within the regular direction of senior management
• Appropriate level of training and qualifications in the administering of First Aid.
• Possesses appropriate interpersonal skills, organisational skills and experience relating to working closely with, and offering support to staff, students, parents and members of the entire College community.
• Other duties as directed by the Principal.
• A satisfactory probationary period is a requirement for ongoing employment.

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via *******@education.vic.gov.au

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at http://www.education.vic.gov.au/about/programs/health/protect/Pages/childsafestandards.aspx

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at http://www.education.vic.gov.au/hrweb/workm/Pages/Public-Sector-Values.aspx

• Bayside P12 College is a multi-campus collee, and employees may be required to travel between campuses.
• Applicants MUST answer all selection criteria.
• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx