Address
Form of workAbout you
Seeking a dynamic, self-motivated and versatile person to play a pivotal role supporting the CEO of Australia's largest and busiest performing arts company. The successful candidate will likely be seeking to further their career in the arts and be able to demonstrate experience in working to deadline, organising multiple activities simultaneously, and maintaining excellent stakeholder relationships. The successful applicant will be required to perform general administrative duties as well as take on discrete areas of responsibility. Ideally we are seeking someone with well developed writing and proof-reading skills, who can help support internal communications. We are looking for a team player with a good sense of humour, high levels of discretion and diplomacy, energy and enthusiasm and a passion for performing arts.
This role is for a period of 2 years. We see the role as a stepping stone for someone who is looking for a long-term role in the arts, and wants to build a solid understanding of how a large and busy performing arts company operates. Built into the role is time to make a broader organisational contribution across the company through gaining knowledge and experience with other departments and teams. The successful applicant will be encouraged to join the broader OA community, spending on average half a day per week contributing to the work of another department or on professional development activity - a great way to grow knowledge and skills across areas of personal and professional interest.
About the role
- You will act as the CEO’s primary point of contact, managing communication with key team members across OA and externally
- Coordinate the CEO’s time, including organisation of meetings, oversight of CEO diary, and management of CEO travel
- Management and drafting of correspondence to support the CEO
- Management of meetings hosted by or attended by CEO including agenda planning, minutes and actions, and where necessary helping host VIP visitors to the Opera Centre
- Management of CEO guest lists, invitations and ticket allocations, and where necessary, support the planning and delivery of special guest events
- Support CEO internal communications including management of CEO-hosted Company meetings and coordinating regular CEO updates, as well as coordinating and generating short content for the OA intranet
- Liaison with external stakeholders including Board, arts industry partners, donors, sponsors and government
- Researching of projects, ideas and people, as may support the CEO
What can you bring to the role
- Exceptional organisational skills and excellent verbal and written communication skills
- High adaptability to changing circumstances in a busy environment – proactive and versatile
- Ability to problem-solve and find solutions
- Attention to detail including meticulous approach to record-keeping and filing
- Ability to multitask, and to see tasks and projects through to completion
- High levels of discretion and the ability to work autonomously when necessary
- Ability to work with people across the company as well as a variety of external stakeholders
- Ability to quickly develop proficiency across a range of software programmes
- Experience in project and/or event management
- Experience in copywriting and written communications
- Advanced MS office skills, and database administration experience
- Passion for the performing arts
About Opera Australia
Opera Australia is one of the world’s most celebrated opera companies with an ambition to bring an Australian stamp to sharing great stories through music and song, and with a commitment to develop and nurture new generations of Australian talent on and off the stage. Opera Australia currently presents up to 500 performances to more than 650,000 people annually including operas, musicals and concerts, predominantly in our two performance homes: the Sydney Opera House on Gadigal land and the Arts Centre Melbourne on Wurundjeri Woi-wurrung land.
Opera Australia also stages exceptional and critically acclaimed performances in other venues in Australia’s major cities and regional communities across the country – from Warrnambool to Wyong and Burnie to Bendigo. Led by CEO Fiona Allan, Opera Australia is one of the biggest performing arts employers in Australia’s $14.7 billion arts and entertainment sector. Our company includes opera singers, conductors, orchestral musicians, coaches and repetiteurs with teams also working in the areas of scenic construction and painting, lighting, design, direction, wardrobe, wig-making, management and administration.
Opera Australia is resident at the Sydney Opera House and our Orchestra performs in the Joan Sutherland Theatre with both Opera Australia and The Australian Ballet. Our Chorus is regarded as one of the world’s finest.
What we offer Being Australia’s National opera company, we are committed to fostering a safe and collaborative environment for all. Our values are Curious, Creative, Collaborative, Brave, and Inclusive, and we are dedicated to supporting your journey at OA.
- Hybrid and flexible work environment
- Strong diversity and inclusion priority
- Generous Leave Policy including First Nation's Cultural & Ceremonial Leave, Cultural & Religious Holiday Leave, Education Leave, Women's Health Leave, Gender Affirmation Leave, and more
- Employee Assistance Program
- Employee discounts through our Swag Rewards platform and other affiliated businesses
- Complimentary tickets to select Opera Australia shows
Opera Australia is committed to enabling and preserving a culture of inclusion and connectedness. Our team come from all walks of life. We acknowledge that all individual differences, life experiences, self-expression, and talent represent our culture and reputation of Opera Australia. In recruiting for our team, we welcome the unique contributions that you can bring in terms of education, opinions, culture, ethnicity, race, sex, gender identity and expression.
