Address
Job Title: Office Support Assistant
Location: Pakington St, Geelong West
Company Overview: Geelong office of Inform Permits we are small friendly dedicated team provide building surveyor services across Victoria
Position Overview: We are seeking a highly organised and efficient Office Support Assistant to join our building surveying office team. The ideal candidate will provide administrative support to ensure the smooth operation of daily activities within the office. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.
Key Responsibilities:
Administrative Support:
- Handle incoming calls, emails, and correspondence promptly and professionally.
- Assist with scheduling inspections, meetings, for clients and team members.
- Maintain organised filing systems for both digital documents.
- Prepare and distribute Building Permits, plans and other documents as needed.
Client Interaction:
- Greet clients and visitors in a courteous and welcoming manner.
- Assist in coordinating client meetings and ensuring meeting rooms are set up appropriately.
- Respond to client inquiries and relay messages to the appropriate team members promptly.
Office Management:
- Monitor and order office supplies, ensuring adequate stock levels are maintained.
- Assist in the coordination of office events, including team meetings, training sessions, and social gatherings.
Data Entry and Record-Keeping:
- Accurately input data into relevant databases and software systems.
- Assist in maintaining accurate records of project documentation, including contracts, permits, and invoices.
Collaboration and Support:
- Collaborate with team members to support various projects and initiatives as needed.
- Provide administrative assistance to other departments within the company as requested.
Qualifications:
- Proven experience in an administrative or Office Support role, preferably within the construction or building surveying industry.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software applications.
- Strong organisational skills with the ability to prioritise tasks and manage time effectively.
- Excellent verbal and written communication skills.
- Attention to detail and a high level of accuracy in work.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- A positive attitude and willingness to learn and adapt in a dynamic work environment.
Education:
- High school diploma or equivalent required. Additional education or certifications in office administration or related field is a plus.
How to Apply: Resumes can be sent *****@informpermits.com.au
Equal Opportunity Employer: we are an equal opportunity employer and does not discriminate based on race, gender, age, etc.
