Executive Assistant

Our client is seeking a highly organised and experienced Executive Assistant to provide dedicated support to the Head of Commercial.

Client Details

Our client, a leading global investment management firm dedicated to managing the assets of industry superannuation funds and other institutional investors.

Office location: CBD, Melbourne

Hybrid work arrangements: 3 days in office required

Description

Our client is seeking a highly organised and experienced Executive Assistant to provide dedicated support to the Head of Commercial.

This individual will play a crucial role in facilitating the smooth functioning of the executive's office, managing schedules, coordinating meetings, organising travel arrangements, and handling various administrative tasks.

The ideal candidate will have previous experience supporting C-suites, direct reports, and possess the resilience and adaptability required to excel in a fast-paced environment.

Responsibilities:

• Manage and maintain the executive's calendar, including scheduling meetings, appointments, and travel arrangements.
• Act as a primary point of contact between the executive and internal/external stakeholders, demonstrating professionalism and discretion in all interactions.
• Prepare and organise documents, presentations, and reports for meetings and presentations.
• Coordinate and facilitate communication within the commercial team and across departments, ensuring seamless information flow.
• Assist in managing projects and initiatives as directed by the executive, ensuring timely completion and high-quality deliverable.
• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Provide general administrative support, including managing correspondence, expense reports, and other ad-hoc tasks as needed.

Profile

Requirements:

• Previous experience as an Executive Assistant supporting C-suites and senior executives, preferably within the financial or investment management industry (advantage).
• Ability to work flexible hours as needed to accommodate the executive's schedule.
• Proven ability to multitask and prioritise competing demands in a dynamic environment.
• Strong organisational skills with meticulous attention to detail.
• Excellent communication and interpersonal skills, with the ability to build rapport and maintain professional relationships at all levels.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Able to handle pressure and navigate challenging situations with grace and professionalism.

Job Offer

Hybrid arrangements: 2 days remote / 3 days in Melbourne, CBD office.

To apply online please click the 'Apply' button below. For a confidential discussion about this role please contact Katie Chung at **********@pagepersonnel.com.au