Operations Scheduler

About Southern Ports Southern Ports manages the three gateway ports of Albany, Bunbury and Esperance, and facilitates trade through the commercial management of efficient, safe, sustainable, and customer-focused ports. Our three regional ports play a vital role in connecting Western Australia with world markets. It is our belief that strong regional ports lead to strong regions, and that results in economic and social benefits for the communities across the regions we serve. Our people are our greatest asset, and we are committed to supporting our teams and building a diverse and capable workforce that is geared to meet the current and future needs of our customers and the sustainability of our ports. Our Vision: Strong Regional Ports, strong regions. About the role Reporting to the Shipping and Operations Planner, the Operations Scheduler’s accountabilities and functions will include the scheduling/rostering/allocation of resources and administrative support of Port Operations planning and scheduling for our team in Esperance. The Operations Scheduler’s will be responsible to assist in the maintaining and producing the daily shipping forecast, allocation and notification of labour/resourcing and associated operational administrative support. Key Responsibilities Assist the Shipping and Operations Planner to review and manage change requests from internal SPA team members, as well as clients and shipping agents Assist to reschedule SPA shipping schedule in accordance with established processes and procedures Identify vessel scheduling conflict and likely solutions Update Shipping Schedules Conduct rostering notifications daily in line with EA conditions Respond to a changing work environment Provide support to the operations team as required with effective scheduling and rostering Participate in continuous improvement initiatives including but not limited to the SP Berthing Rules, berth and operational efficiencies Ensure resources are provided to achieve optimum operational performance Provide relief coverage to the Shipping and Operations Planner Develop and maintain spreadsheets to track employee hours and equity of shift allocation Maintain spreadsheets to track overtime, absences, availability and EA compliance Develop and execute operational plans Identify and allocated appropriate labour resources to meet operational labour demands Maintain and reconcile labour records Complete work notifications to employees as required Complete data entry of vessel performance logs Accurate minute taking of meetings Provide operational planning support to SP operations team Other administrative tasks of a shipping or operational nature as required Experience and Requirements Completion of Year 12 Microsoft Excel Diploma or Certificate 4 in Business At least 12 months of scheduling or planning experience, preferably in a Port environment Previous administrative experience Experience working in a Port related operational or admin role Working with industry standard computer packages such as Microsoft Word, Excel, PowerPoint Synergy software Knowledge of Regulations applicable to the operation and management of Ports in Western Australia Good communications skills including ability to navigate potential conflict Proactive and intuitive Strong focus on continuous improvement Well written and verbal communications Ability to read and understand enterprise agreements Ability to work with numerous software interface systems To view the PD for this role, please copy and paste the below link into your browser:https://www.dropbox.com/scl/fi/cu0wcpi3uwa1vt091kocn/PD-Operations-Scheduler.pdf?rlkey=j4j1nmq7i5mv7a4i7gynx7mvn&dl=0 Requirements To be eligible for this permanent role, applicants must provide proof of Australian citizenship or permanent residency and be able to reside or relocate to Esperance. The successful applicant must have a current WA driver’s licence, be able to obtain and maintain a Maritime Security Access Card and undergo a pre-employment medical assessment including drug and alcohol testing. Southern Ports is proud to be an Equal Employment Opportunity employer and does not discriminate against race, gender, age, religion, sexual preference or disability. We encourage applications from all culturally diverse backgrounds, Indigenous Australians and Non-Indigenous Australians. Southern Ports is committed to creating and maintaining an inclusive and impartial workplace with equal opportunities for all employees. Applications close 1nd March 2024. We reserve the right to commence the recruitment process during the application period. Please contact Marianna Gyulambaryan on recruitment@southernports.com.au for a position description or further information.