Paralegal | Administration

My client is a management entity that provides some consulting services to subsidiary companies, and management support to those companies.  It further overseas a large portfolio of real-estate investments and manages and liaises with managing agents of those portfolios.

Summary

The Paralegal position is responsible for providing a range of legal support and office administrative services to the CEO and CFO. The successful candidate will have a strong background in executive, company secretarial, and paralegal work with a focus on commercial law. Key responsibilities include:

• Handling company secretarial roles, including the correct filing of documentation for several companies
• Producing some legal documents and or amendments on a defined range of legal documents, and also preparing writs or briefing documents from time to time
• Handling ad hoc invoices and debtor collection
• Handling personal assistant tasks, including diary and meeting management
• Handling a variety of mid-level excel tasks in order to arrange or collate reports 

Responsibilities

• Legal
• Provide document updates and reviews for a list of defined legal matters specifically:
  1. Leases;
  2. Extensions and Variations;
  3. Surrenders;
• Draft legal documents, including: 
  1. Writs for demands; 
  2. Counsel briefing documents;
  3. Non disclosures documents;
  4. Manage and track legal files and documents
• Communicate with clients and other parties involved in legal matters
• Accounting
  1. Prepare invoices on an ad-hoc basis
  2. Perform debtor collection and understand process issues that may have led to the debtor issue
• Personal Assistant Tasks
  1. Coordinate diary and various attendees diaries
  2. Manage some expense items on behalf of executives
  3. Collate reports from defined sources from time-to-time
• Company Secretarial
  1. Take meeting minutes
  2. Ensure ASIC compliance
  3. Attend to share register changes on an ad-hoc basis.

Qualifications:

• Diploma or Bachelors degree
• 3+ years of experience as a Paralegal
• Strong writing skills
• Excellent organizational and time management skills
• Ability to work independently
• Proficiency in Microsoft Office Suite, including Word and Excel

Personal Attributes:

• High degree of organization
• Ability to work under pressure
• Strong interpersonal skills
• Strong attention to detail

Benefits:

• Competitive salary and benefits
• Small entrepreneurial team
• Work with senior management in businesses and managing agents
• School hours available
• Opportunity to work on a variety of legal matters