Payroll Officer

Chief Operating Officer Group | People Division | Payroll & Conditions | Payroll Delivery and Resolution

The Payroll and Conditions Branch provides corporate support in the areas of pay and entitlements (Payroll Delivery and Resolution), organisational structure management, system support and management of Staff debt and overpayment in the Department.

Payroll Delivery and Resolution team operates from two sites - Canberra and Melbourne, providing Payroll related services to all state and regional offices, encompassing all areas of the Department of Home Affairs and Shared Services to the National Emergency Management Agency (NEMA).

The Payroll Team provides, in an environment focused on efficiency and continuous improvement, a centralised Payroll Service integrating a range of tasks including Conditions of Service and Payroll Processing for the entire employee lifecycle which encompasses Commencement, Prior Service, Leave Liability, Superannuation, Leave Management, Payment of Allowances, Deductions, Secondments, Salary Maintenance, Organisation and Position Management, Rosters, Compensation, Marine Support, SES Processing, on boarding of contractors and locally engaged employees, Salary Packaging, Pay Run, Employee Debt Management and Exits.

Our ideal candidate

The Department is looking for people who enjoy working in a rapidly evolving and forward thinking environment. Our ideal candidate should possess:

• The ability to work as an effective team member
• The capacity to work largely independently with guidance from more senior staff
• The ability to perform various roles and responsibilities that involve both routine and complex activities, such as performing research, analysing payroll data, and performing payroll audits
• The capacity to work towards specific deadlines with a high level of precision, accuracy and attention to detail
• Commitment to providing quality advice and service to clients, with an emphasis on communicating effectively with a diverse range of staff and stakeholders.

Duties and responsibilities

• Acquire and maintain knowledge of payroll transactions and processes to understand, process, manage and improve payroll functions
• Coordinate and perform a range of procedural and administrative payroll activities, in accordance with relevant Legislation, policy and established procedures and guidelines
• Apply technical and subject matter expertise to provide clear advice and support to stakeholders and clients on payroll issues
• Analyse information and data, investigate anomalies between payroll activities and HR Systems, applying corrective action and escalating the more complex issues
• Identify and recommend potential solutions to resolve a range of payroll issues.

Additional information

Desirable

• Payroll and / or accounting experience within a government or large private organisation is desirable
• SAP Payroll System knowledge is desirable, however the capacity to learn SAP and other systems quickly and competently is essential
• A good understanding of relevant legislation and policy or the capacity to quickly gain such knowledge including but not limited to the Home Affairs Enterprise Agreement 2024-2027, Workplace Determination 2019, NEMA Determination 2022, Long Service Leave (Commonwealth Employees) Act 1976, Maternity Leave (Commonwealth Employees) Act 1973, Government and Choice Superannuation Schemes, SRC Act 1988, PGPA Act 2013, Tax Legislation and Fair Work Act.

How to apply

Submit your application and CV through the Home Affairs’ recruitment system (ourPeople) before the closing date on 07/05/2024 at 11:59pm (midnight) AEST  – Late applications will not be accepted.

As part of your application you will be required to prepare and submit a one-page applicant response document in relation to the advertised role, outlining:

• How your skills, knowledge, and experience will be relevant to this role
• Why you are interested in the role and what you can offer us
• Any specific examples or achievements that demonstrate your ability to perform the role

Applicant response documents must be a minimum 11pt font in MSWord or PDF format, include your full name and the Requisition Number – 132367 in the document footer.

Eligibility

To be eligible for the position you must be an Australian Citizen.

The successful candidate will be required to obtain and maintain a Baseline Vetting (AGSVA) security clearance and an Employment Suitability Clearance (ESC).

Diversity and inclusion

The Department is committed to workforce diversity and applicants who are Aboriginal and/or Torres Strait Islander, come from a diverse cultural or linguistic background or have a disability are encouraged to apply.

Technical assistance

For technical enquiries please call or email for assistance:

Please include any applicable screen captures, a response will be provided during business hours.

Notes

The Department of Home Affairs offers an attractive remuneration package, including salary, superannuation benefits and flexible working conditions appropriate to the level of the position.

The Department may provide relocation assistance to eligible APS employees required to relocate. The level of assistance will vary depending on the reason for relocating and your personal circumstances. For further information please enquire with the contact officer listed in the advertisement.

Candidates should be aware that in roles where vaccination against COVID-19 is required by public health orders/directions or other legislation proof of vaccination will be required. If a candidate is not fully vaccinated or is unwilling to be vaccinated within a reasonable time period, they may not be offered that role.