People And Culture Administration Officer - Learning And Devlopment

We have an exciting opportunity for a Part-Time/28 hours per weekPeople and Culture Administration Officer to join our team at Willoughby City Council!

About us

When you join Willoughby City Council you join a close-knit team with a big impact. We are dynamic, diverse and future-focused. We value team players who are willing to roll up their sleeves and get the job done. We serve the community and make it our job to make people’s lives better. It’s all in a day’s work.

You’ll have the freedom to grow in your career alongside likeminded people who will support you every step of the way. You’ll be part of our transformation as a Council and shape the future for the residents of Willoughby. And you’ll do it all from a thriving hub in Sydney, in the culturally-rich area we are so proud to call home.

About you

You’re still finding your feet in your career and you’re looking for an organisation where you can learn from the best.  You want to make a difference, to add value and to enhance the lives of real people.  You’ll get that – and more- at Willoughby City Council. 

We’re small enough to feel like a family but big enough to offer diverse opportunities and work environments.  As a tightknit team, we take an active interest in your development. More than that, we lay it all on the table to teach you everything we know.

In the People and Culture team, you will be responsible for managing a broad range of requests and processes supporting initial ideas through to final delivery.  You’ll need to be proactive and a strong communicator.  You’ll value teamwork, consistency and openness to change.

At the end of the day, you’ll know that you are making a difference.  The work you do is valued, both within Council and by the community.  Making a tangible meaningful contribution is what you’ve been searching for.  And you’ve found it at Willoughby City Council.

About the role

This role will provide efficient and accurate administrative support to the Learning and Development team as part of the wider People and Culture team on a day-to-day basis. 

You will provide a positive and consistent customer service experience to all customers and stakeholders, to ensure the delivery of Learning and Development activities across Council.

Duties and Responsibilities

• Undertake all general administration functions including records management and administrative tasks associated with the coordination and maintenance of employee training and accreditation records
• Schedule training and conferences and produce all relevant administrative documentation including correspondence, templates, and forms to staff, and conference vendors
• Plan, organise, and coordinate logistics associated with conferences, workshops, bimonthly reward ceremonies, and meetings, including venue, room setup, catering, procurement, and evaluation
• Accounts administration including preparation of purchase orders as per procurement policy and monthly reconciliation of credit card statements
• Generating accurate and timely reports using Excel

Requirements

• Demonstrated relevant experience in an administrative role 
• Excellent attention to detail with a high level of accuracy and exceptional time management skills
• Extremely customer-focused, with strong communication skills
• Proven ability to maintain confidentially
• Ability to learn, problem-solve, and adapt to change
• Highly proficient in using Microsoft Office Suite and Excel
• Willingness to cross-train and support other administrative areas of the wider People and Culture team.

How to apply 

Apply now to join us at Willoughby City Council where you can add value and be valued for the meaningful work you do.

When you work at Willoughby Council, you will work with a diverse group of like-minded people who have People and the community at the forefront in everything we do. Check out our employee benefits on our careers page to see:

• Where you can look after yourself and your loved ones
• Where you can enhance your wellbeing
• Where you can grow, develop and be part of a team

https://www.willoughby.nsw.gov.au/Council/Working-with-us/Careers

Enquiries: Grace McEvoy –Talent Acquisition Specialist– 0476941***

Please note being fully vaccinated for Covid-19 is a requirement prior to commencement of employment with Willoughby City Council, except where a medical contraindication certificate is provided.

Successful candidates may be required to undertake pre-employment screening including police and qualification checks.

Applications close: 11.30 pm, Sunday 21/04/2024

Please note recruitment activity may commence before the closing date.