People & Capability Coordinator

UGL is well-known and respected for providing end-to-end engineering, construction and maintenance services within; rail and transport, communications and technology systems, oil and gas, power, renewables and resources, water and defence markets. UGL partners with some of the world’s largest blue-chip companies and government agencies, private enterprises and public institutions. We are a member of the CIMIC Group of companies.
Our Fuels & Energy East line of business are searching for their next Coordinator to join our People and Culture team. This position is responsible for providing a range of operational support and administrative services to the People and Culture Business Partners and People and Culture Manager. This position supports the People & Culture function in meeting operational requirements and the successful delivery to our operational stakeholders.
About the role

• Works closely with the People & Culture Business Partners in performing key responsibilities
• Identifies areas for improvement in relation to their role and raises these opportunities with the appropriate People and Culture Business Partners for continuous improvement to systems and processes
• Transactional support for all onboarding and offboarding activities for all employment contracts within the portfolio – including drafting and issuing of Contracts of Employment, and maintaining payroll and HR systems to reflect changes
• Preparation and maintenance of employee files including document control
• Respond to enquiries, referring matters to the appropriate People and Culture or Recruitment team member where required
• Provide support for the annual organisational development calendar of events
• Providing data reports on upcoming requirements to Business Partners or the Manager regarding performance reviews, probationary periods and similar
• Facilitation of onboarding and off-boarding transactions including issuing of Inductions and Exit surveys
• Drafting of letters including Confirmation of Employment, Jury Duty exemptions, etc
• Assist with regular reporting on various People and Culture metrics
• High volume of casualised workforce processing and onboarding for Fuels & Energy East projects and shutdown workforce

About you

• Previous experience in an Administration role
• Previous experience in a HR / P&C team preferred but not essential
• Working knowledge of SAP preferred
• Intermediate knowledge of MS Office – Excel preferred
• Methodical and organised approach to work
• Well-developed communication skills (written and verbal)
• Able to maintain strict confidentiality
• Adaptable and flexible

What we offer

• Diverse opportunities to grow, back yourself and achieve
• Ongoing training for career progression
• A competitive remuneration package with salary continuance insurance, employee assistance program for employees and their families, AIA Vitality wellness program and Discounts on private health insurance, vehicles, travel and more

At UGL, we value diversity – in the backgrounds, ideas, work styles and perspectives of our team. We are an Equal Opportunity Employer and strongly encourage people with disability, Aboriginal & Torres Strait Islander people, mature aged workers and people from culturally diverse backgrounds to apply.
Please note that relevant screening checks will be conducted as part of the recruitment process. These may include a national criminal history check and for you to undergo pre-employment medical assessment including drug and alcohol screen.
Ref no: 257341
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