We have an exciting opportunity to work as the Personal Assistant to the Manager City Safety and Health and Emergency Management Support Officer. You will work in a supportive team environment providing quality administration and project support to the Manager, Emergency Management function and Department Leadership Team.This is a full time permanent role based at the Knox Civic Centre however we can offer a range of flexible work options for the right candidate.This is a Band 5 classified role, remuneration will be $75,948 - $88,363 (depending on experience) plus superannuation in accordance with the Superannuation Guarantee.About youIf you enjoy working within a fast-paced environment, are a flexible and efficient individual with strong interpersonal skills and the ability to prioritise tasks, this permanent full time role is ideal for you.You will be coordinating the day-to-day activities of the Manager City Safety and Health, managing scheduling and appointments, organising meetings, taking notes or minutes of meetings and responding to emails and various other correspondence.The role will also provide administrative support to the Emergency Management function of Council and work with the City Safety and Health Leadership team.What you will need to thriveThe key selection criteria for this role are:
- The ability to work collaboratively as part of a team and with minimum supervision to effectively support the Manager City Safety and Health and the functions of the Emergency Management team and broader CSH team
- Well-developed time management and organisational skills, including the ability to prioritise and perform multiple tasks effectively and efficiently in a changing environment with competing deadlines
- Demonstrated proficiency in the use of a range of software packages including Microsoft Office applications, data management systems, corporate reporting, purchasing, web page design and maintenance with experience in Infor Pathway (highly desirable)
- Sound written and verbal communication skills and ability to communicate at all levels, both within the organisation and externally with members of the public, government departments and other stakeholders.
- Excellent interpersonal skills, including the ability to effectively build and maintain relationships with internal and external stakeholders across a range of service delivery areas with a strong focus and commitment to quality customer service.
- Demonstrated ability to proactively undertake research tasks, initiate new work processes and systems, and prepare draft documentation such as correspondence and reports.
- Appropriate qualifications in Office Administration or related field, or substantial relevant office administrative experience will be an advantage.
- accrued days off for full time employees;
- growth and learning opportunities;
- career development;
- reward and recognition programs; and,
- a supportive Employee Assistance Program.