Personal Assistant Safety Health And Emergency Management Support

We have an exciting opportunity to work as the Personal Assistant to the Manager City Safety and Health and Emergency Management Support Officer. You will work in a supportive team environment providing quality administration and project support to the Manager, Emergency Management function and Department Leadership Team.

This is a full time permanent role based at the Knox Civic Centre however we can offer a range of flexible work options for the right candidate.

This is a Band 5 classified role, remuneration will be $75,948 - $88,363 (depending on experience) plus superannuation in accordance with the Superannuation Guarantee.

About you

If you enjoy working within a fast-paced environment, are a flexible and efficient individual with strong interpersonal skills and the ability to prioritise tasks, this permanent full time role is ideal for you.

You will be coordinating the day-to-day activities of the Manager City Safety and Health, managing scheduling and appointments, organising meetings, taking notes or minutes of meetings and responding to emails and various other correspondence.

The role will also provide administrative support to the Emergency Management function of Council and work with the City Safety and Health Leadership team.

What you will need to thrive

The key selection criteria for this role are:

• The ability to work collaboratively as part of a team and with minimum supervision to effectively support the Manager City Safety and Health and the functions of the Emergency Management team and broader CSH team
• Well-developed time management and organisational skills, including the ability to prioritise and perform multiple tasks effectively and efficiently in a changing environment with competing deadlines
• Demonstrated proficiency in the use of a range of software packages including Microsoft Office applications, data management systems, corporate reporting, purchasing, web page design and maintenance with experience in Infor Pathway (highly desirable)
• Sound written and verbal communication skills and ability to communicate at all levels, both within the organisation and externally with members of the public, government departments and other stakeholders.
• Excellent interpersonal skills, including the ability to effectively build and maintain relationships with internal and external stakeholders across a range of service delivery areas with a strong focus and commitment to quality customer service.
• Demonstrated ability to proactively undertake research tasks, initiate new work processes and systems, and prepare draft documentation such as correspondence and reports.
• Appropriate qualifications in Office Administration or related field, or substantial relevant office administrative experience will be an advantage.

How to apply

Please provide a resume and brief cover letter addressing the ‘what you need to thrive’ section from the to outline how your experience and skills relate to the role.

For further information on this role please contact Jonathan McNally at ***************@knox.vic.gov.au or on 9298 8253.

To view a copy of the please visit our Knox City Council Careers Page.

Apply by:11:45PM 31 May 2024

Why Us

At Knox, making a difference to others and our community is at the heart of everything we do. We are inspired by empowering our community inside and out to thrive and prosper through living our values. We support hybrid and flexible working and embrace diverse and inclusive environments. We succeed by recruiting for excellence through investing in our people, encouraging their unique talents and supporting them to bring their whole selves to work.

We believe in our people and provide a supportive, driven and inclusive culture we are proud of, that focuses on wellbeing.

Beyond that, we also offer:

• accrued days off for full time employees;
• growth and learning opportunities;
• career development;
• reward and recognition programs; and,
• a supportive Employee Assistance Program.

As an employee (in accordance with Knox City Council's Covid-19 Vaccination Policy) you may be required to provide evidence that you are compliant with the vaccination requirements prior to commencement. It is highly recommended that all Council staff are vaccinated.

To view the inherent requirements for this position please see attachment below.

Knox Council is an Equal Opportunity Employer ensuring a Child Safe environment that is committed to providing a workplace that embraces diversity and inclusion. We are committed to a positive, barrier-free recruitment process. If you have any support or access requirements, we encourage you to advise us at the time of application.

Knox City Council has zero tolerance for child abuse and all forms of harm to children. All children and young people who access our services, programs, events and facilities have the right to feel safe and be safe. This includes spaces owned or managed by Council. We take the wellbeing and safety of children and young people in our care seriously. We maintain a child safe organisation by embedding the protection of children into everyday thinking and practice. All Knox City Council employees, contractors and volunteers are responsible for ensuring children and young people are valued, heard and protected from abuse.

Knox City Council acknowledges our offices are located on the traditional lands of the Wurundjeri Woi-wurrung and Bunurong people of the Kulin Nation.