Personal Assistant / Office Administrator

Immediate start available! 

This is a unique opportunity to immerse yourself in the world of the panel and paint industry and contribute to the success of ‘Lowco Customs’. As the dedicated Personal Assistant and Office Administrator, you will play a crucial role in managing the day-to-day operations. 

This is your chance to be an integral part of an industry you love!

This position is for someone who thrives in a fast-paced environment. As a key player in this role, you will anticipate needs, proactively solve problems - always staying one step ahead. Your intuitive nature will enable you to understand and anticipate the preferences of the individual/team you support. 

MAIN DUTIES / RESPONSIBILITIES:

• Coordinate and carry out all office administration duties including emails, greeting customers, booking in vehicles, taking phone calls and updating customers. 
• Manage the calendar for both the owners’ personal commitments and company tasks/events. 
• Coordinate sponsorship proposals and maintain working relationships with high profile businesses and existing sponsors. 
• Quote vehicles and create detailed job sheets including uploading images in ibodyshop
• Invoice both private and insurance jobs using Xero and ibodyshop 
• Liaise with our tradesmen/production manager to ensure the daily vehicle departures list runs smoothly. 
• Daily social media management 
• Ordering parts in a timely manner to ensure vehicle repairs can be completed within the designated timeframe. 
• Ordering paint and panel consumables with our long-standing suppliers 
• Maintain a clean and safe workspace.
• Other tasks as directed.

Experience:

• Minimum 3 years' experience as an Office Administrator.
• Experience in an automotive workshop is highly regarded. 

Skills 

• Intermediate to advanced Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
• Proficiency in Xero is desired, but training will be provided.
• Experience with ibodyshop or display willingness to learn. 
• Excellent verbal and written communication.
• Able to work in a face paced environment. 
• Excellent time management skills and full of energy. 
• Great sense of humor and strong sense of individuality!

We are currently seeking a PA/Office administrator who remains calm under pressure and possesses natural problem-solving abilities. Confidence in managing upward and the ability to make things happen are essential qualities for success in this role. 

If this sounds like you please email your resume to Lowcocustoms@outlook.com AND give me text today on 0415188047

lowco.au