Placement Specialist (Administrative Assistant)

Medrecruit is an established medical recruitment agency that is growing and we're on the hunt for exceptional coordinators to join our Placement & Credentialing Team!
As an Administrative Assistant (or Placement Specialist as we call it) you will have one of a kind problems to solve in this dynamic role! You will have strong administration experience, a background in event planning, travel coordination, or hospitality, and love structure and processes. You crave order in your work and take pride in dotting all the 'i's' and crossing all the 't's' before going home for the day. You are also the type of person who can deal with a last-minute curve ball and re-prioritise your tasks to get whatever needs doing done.
Be based in our new, modern offices in Robina with hybrid work options available after initial training. Or, be based anywhere in Australia, with a fully remote, work from home option available for candidates with previous industry experience.
You’ll love working at Medrecruit because of:

• The support. Work collaboratively in a passionate, kind, and motivated team to achieve results – be fully supported by people who are driven and love to have a bit of fun along the way!
• The culture. Celebrate wins with mega parties and values awards, enjoy quarterly events and regular team activities, receive wellbeing leave days for each year of service, have access to comprehensive health insurance, plus many more perks!
• The flexibility. Work for a company that is flexible, has a strong people focus and that encourages work life balance. Hybrid work options available after initial 6-month training period.
• The location. Work in a modern, professional environment with a great vibe – you can live the Gold Coast lifestyle and enjoy a healthy work/life balance.
• The training. We have an onboarding training program to help you hit the ground running, setting you up for success.
• The impact. An opportunity to use your administration skills to have an impact on the lives of doctors, healthcare services and the people that they serve. Work for a purpose-led organisation.

Your role at Medrecruit:
In this varied and fast-paced role, you will work alongside our recruitment consultants providing administrative support with the logistics and documentation needed for our doctors to commence their work placements. You will develop and nurture meaningful relationships with our:

• Hospitals/Health Services, by understanding their workforce regulatory requirements and assisting them to ensure all compliance legislation is met.
• Doctors, by assisting them through the documentation requirements and travel/accommodation needs for their work placements.
• Recruitment Consultants, by collaborating to provide a premium level of service to our doctors and clients aligned with Medrecruit values.

Some of your key tasks will also include:

• Coordinating complex travel and accommodation arrangements across multiple placements.
• Interpreting and managing the accurate completion of compliance and regulatory documentation.
• Maintaining doctor and client records in line with legislative requirements.
• Supporting in various administrative tasks, such as Reference Checking, Police History Checks and other Work related clearances.

Working 38 hours per week, this full-time role will cover standard business hours across Australia (Queensland hours).
A successful Administrative Specialist is:

• Highly organised with exceptional attention to detail and time-management skills.
• A natural problem solver who is solutions focused.
• Comfortable multitasking and balancing continuously shifting priorities.
• Able to negotiate successfully whilst maintaining integrity with all parties.
• Articulate and professional in all forms of communication.
• Able to work autonomously, within a team.
• Someone who enjoys working in a dynamic, fast-paced environment.
• Experienced in providing exceptional customer service.
• Tertiary qualified preferred.

About Medrecruit:
Founded in 2006, Medrecruit is Australasia's largest medical staffing agency, and we use our network to help doctors find better job opportunities, better experiences, and live richer lives. We know that a well-staffed healthcare system with fulfilled medical professionals leads to better patient outcomes.
Medrecruit and Medenterprises is a proud member of the Recruitment, Consulting and Staffing Association (RCSA). We are an equal opportunity employer and are committed to promoting diversity and inclusion at work. We actively encourage applications from any background. We believe in being yourself – authentic and honest. We value diversity because diverse teams build better products & better organisations.
More reasons to love us…
🌈 Diverse, Inclusive Environment
🩺 Medical insurance
📚 Continuous Learning & Development
🎉 Fun, Collaborative Team Culture
📈 Career Growth Opportunities
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What to do next:
If you think you have what it takes to be a Placement Specialist, and you have the right to work in Australia, then we want to hear from you.
Press 'Apply for this job' and apply with a CV and Cover Letter.