Address- Join a top-tier Australian law firm
- Permanent, full-time/part-time opportunity based in Melbourne
- Provide direct and high-level support to a Partner and their team within our Major Projects & Construction Practice
- Collaborate and contribute to a successful and impactful team
The role
An exceptional opportunity awaits a Practice Administrator interested in joining a top-tier Australian law firm. This opportunity will be considered on a part-time or full-time role basis and is based in our Melbourne office. As an integral part of the team, this role involves providing support to the Partner and a team of legal practitioners, with a specific focus on supporting and managing high-level administrative responsibilities.
Key responsibilities
- Provide high-level secretarial and administrative support for a Partner and team of practitioners within our Major Projects & Construction (MPC) Practice
- Diary management with an emphasis on organising client meetings, including a proactive approach to reorganising commitments on a needs basis
- Manage general accounts, monthly billing, client reporting, and expenses with a keen eye for detail
- File management and handling, including the opening and closing of matters
- Undertake conflict searches on firm data base and prepare conflict emails
- Prepare client Work Orders and monitor budgets
- Work as part of a cohesive team of Practice Administrators supporting the wider MPC team and be willing to step in and assist other MPC team members during busy periods
Skills & Experience
To excel in this role, we are seeking a candidate with:
- Previous experience in an administrative and/or secretarial role, ideally in the legal sector
- Highly organised with meticulous attention to detail
- Strong multitasking and prioritisation skills, especially in high-pressure situations
- A flexible and proactive approach with a demonstrable drive to contribute to the business's profound success
- The ability to build and nurture positive relationships with colleagues and clients
- Advanced technical skills (Outlook, Word, Excel, and PowerPoint)
- Professionalism in communicating / organising meetings with high-level internal and external stakeholders
- Proficiency in billing processes, with previous experience using Aderant Expert software desirable
