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SalaryPRIMARY DETAIL
- From $74,062- $79,823 (HEW Level 4) pro rata, plus 17% superannuation and annual leave loading.
- Location: Macquarie University, Wallumattagal Campus, Dharug land, North Ryde
- Appointment type: Part-Time 0.6FTE, Fixed Term Contract until 31st December 2025
As the Program Assistant (Widening Participation), you will provide all-round administration support to the WPU team across various administrative functions to ensure effective day to day operations. This may also include assisting team members with administrative tasks to ensure the successful delivery and evaluation of WPU pre-access, access and participation programs and initiatives both on and off Wallumattagal Campus (North Ryde) with a focus on students from low SES backgrounds, students from regional and remote areas and Aboriginal and Torres Strait Islander students.
Reporting to the Widening Participation Administrator, you will:
Provide all-round support to the WPU team across a broad range of administrative service functions including facilities management, travel and accommodation bookings, courier bookings and purchasing.
Provide support to the WPU team across finance functions (including raising invoices and generating finance enquiry reports).
Assist in raising awareness of the Unit’s programs and initiatives through our website and social media accounts including content creation and updates, planning and scheduling posts and collaborating with other team members to increase online engagement during program and event delivery.
Provide administrative assistance to the program team where needed, including liaising with internal stakeholders, to support the successful delivery of WPU initiatives (both on and off MQ Wallumattagal Campus).
Assist in the recruitment and training of student casuals, including overseeing daily tasks and event day supervision of these student casuals both on and offsite.
Assist in the maintenance of program participant and stakeholder records, including completed and/or verified WWCC, Appendix 11, privacy & consent forms, and dietary and accessibility requirements.
Assist in the management and coordination of the Unit’s fleet vehicles, including upkeep and maintenance as well as driving the vehicles to support with program delivery.
Support WPU evaluation functions through using designated software to input surveys and extract data reports, assisting in survey distribution and collection, and data entry.
Comply with relevant EEO and WHS regulations.
Perform any other duties as required and appropriate for this classification.
In return, you as a Macquarie University staff member will enjoy competitive pay plus a range of salary packaging options and other benefits including:
Education and professional development opportunities
Access to our staff wellbeing program, staff support services, & employee flu shot program
Full access to the University Library resources including campus collections, and research databases.
Discounted membership to University’s Sport and Aquatic Centre
Access to a range of flexible working conditions
About Us
Macquarie is a university engaged with the real and often complex problems and opportunities that define our lives. Celebrating its 60th year in 2024, it was established as a bold experiment in higher education and designed to break from educational traditions to work in tandem with industry. Institutionally we strive for the extraordinary by challenging convention and embracing different views. Our pioneering culture has encouraged and inspired students, staff and collaborators to break free from conventional thinking, and to actively shape the complex issues that define the future of humanity.
We rank amongst the top employers in the Australian Workplace Employers Index, having recently earned a five-star rating in the QS World Rankings with the highest rating for employability. Take a look at the on offer.
The Deputy Vice-Chancellor (Academic) (DVC-A) is the Chief Academic Officer of the University and is a member of the University Executive.
The Office of the Pro Vice-Chancellor (Education) within the DVC-A portfolio develops and drives the University’s strategy for building and enhancing entry and progression pathways and, with the Pro-Vice Chancellor Learning and Teaching, leads the ongoing improvement of academic offerings at Macquarie.
The Widening Participation Unit (WPU) within that portfolio works to meet the University’s commitment to the national widening participation agenda with the aim to improve access and increase participation in Higher Education by students from backgrounds that are traditionally underrepresented (low socio-economic status, regional and remote, Aboriginal and/or Torres Strait Islander). The WPU is funded by the Federal Government's Higher Education Participation and Partnerships Program (HEPPP).
About You
You have a solutions-focused attitude, excellent organisation and communication skills and thrive working in a fast-paced collaborative team environment. You are proactive, highly motivated and are driven to achieve excellence in the workplace.
To Apply
To be considered for this position, please apply online and attach your resume and a separate cover letter that outlines how you meet the selection criteria below:
Relevant diploma level qualification with demonstrated relevant experience, or an equivalent combination of demonstrated relevant experience and/or education/training.
Understanding of foundational project management processes.
Strong oral and written communication skills including the ability to effectively communicate with and support students from diverse backgrounds, such as Low SES, Aboriginal and Torres Strait Islander background and from regional and remote areas.
Strong interpersonal and relationship management skills.
Strong skills in the use of Microsoft Office suite, including Excel, Word and PowerPoint to prepare material for key stakeholders if required.
Demonstrated strong administrative and organisational abilities.
Relevant valid driver’s license and the willingness to be trained to drive MQ fleet vehicles.
Skills and experience in Adobe design suite is desired but not required.
Applications Close: Wednesday 21st February 2024, 11:59PM, ADEST
If being part of an inclusive, vibrant, team-orientated organisation is something you are passionate about we encourage you to apply.
If you need any support or reasonable adjustments through this recruitment process, please let us know so we can provide the support you need.
This position requires a paid employee Working with Children Check (WWCC).
General enquiries can be sent to Melissa Wong, Widening Participation Unit Administrator: using the subject line Program Assistant (Widening Participation).
If you're already part of the Macquarie Group (MQ University, U@MQ, MQ Health, MGSM), you'll need to apply through your employee Workday account. To apply for this job: and go to the Careers App
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Applications Close: 21/02/2024 11:59 PM
Diversity and Inclusion
Innovation and ingenuity thrive at Macquarie University when diversity, equity and inclusion take centre stage. At the University, we embrace a culture where diversity of background, experience and perspective are fundamental to our success.
We do not discriminate on gender identity, age, culture, disability, sexuality, Indigeneity, family and caring responsibilities or religion. See our journey towards leadership in in Higher Education.
Flexible Work
At Macquarie, we believe by providing flexibility in when, where and how work is done, we can support our staff to manage their personal commitments, while optimising their work performance and contributions to the University. See how we lead in to enable an outcome focused and inclusive workplace. To learn more about our culture and hiring process, explore our .
