Project Coordinator

As a rapidly expanding residential builder across north-west Sydney, we are renowned for our spirited individuals and inventive designs. An exciting opportunity awaits you to leverage your coordination background and expertise as a Project Coordinator. While doing so, you will establish close collaboration with both our clients and internal departments, ensuring that all documentation processes are up to date.

As a Project Coordinator your tasks will include but are not limited to:

• Assist Project Manager in coordinating and overseeing construction projects from inception to completion.
• Assist with review of documentation prior to, during construction and ensure compliance to project scope and plans.
• Preparing, issuing, negotiating, and organising exchange of HIA building contracts with clients.
• Liaising with clients, via regular phone calls and emails, building rapport and addressing their needs for any pre-construction and construction related matters.
• Reviewing and completing credit applications to open accounts with subcontractors and suppliers.
• Certifying subcontractor/supplier invoices for payment.
• Managing variations that arise during the construction process efficiently.
• Keeping record of the compliance and upkeep to Safety Management Plan of all trades
• Responsible for project compliance (CC & OC) and completion process 
• Preparation of client handover kits and all completion documents
• Track and update the project’s status regarding milestone, handover dates and produce accurate reporting of construction programmes through project reviews.
• Produce a detail monthly report for management covering the performance of the team any issues and forecasts for the upcoming month.
• Track and update Pre-construction and Construction phase of projects through the Onsite Companion software. Responsible for uploading documentation, assigning the projects to the Supervisor, assisting with continual improvement of Workflows.
• Prepare and issue purchase orders through Databuild estimating software for pre-construction works.
• Operating Databuild Gateway to ensure information from Databuild is being synced across to Onsite Companion.
• Taking minutes in meetings and following up on action items
• Lead warranty and defect management process, by identifying, registering and co-ordinating rectification of defects using the Onsite Companion software.
• Scheduling of Gas, Electrical, Water and DBYD connections.
• Coordinate the availability of resources, including labour, equipment, and materials, while managing schedules and logistics from the office.
• Ensure all work conforms to legislative and contractual WH&S requirements.

What you get in return:

• A supportive and challenging environment with great mentoring and career development opportunities.
• Collaborate with a team of professionals to ensure the delivery of quality work in a safe environment.
• Develop positive relationships with clients, architects, engineers, and other project stakeholders.
• Contribute to the success of a growing business by taking on diverse responsibilities.
• Opportunity to attend site to learn and assist.
• Competitive salary as per market trends.