Projects Administrator

We are a Residential Developer based in Prospect . We focus on achieving high quality architecturally designed projects and build approximately 20 houses per year. We are looking for a motivated Projects Administrator or Contracts Administrator to join our company.

Reporting to the Operations Manager and Managing Director the role would suit someone with knowledge and experience in using simple  Construction software however this is not essential.

Duties will include, but not limited to:

1. Negotiating the procurement and ordering of materials and Reconciliation/ Checking of Deliveries and Orders from Suppliers
2. Assisting with the administration of RFI’s, variations, defects and meeting minutes
3. Compiling subcontractor agreements, scope of works, reviewing contractor quotes and preparing final contract documents to be reviewed and approved by Operations Manager
4. Managing subcontractor progress claims 
5. Participate in the submission of monthly consolidated reporting in the areas of cash flow forecasting, variation status, contractual matters and cost analysis.
6. Assist in the Management of project expenditure, 
7. Data entry and reviewing of all subcontractor claims and creditor invoices for fortnightly payment runs
8. Generate invoices and account statements, reconciliation of banking
9. Produce financial reports
10. Management of the office environment 
11. Corresponding with purchasers and subcontractors
12. Maintaining and developing systems to ensure  administration is up to date

Experience

1. Minimum of 3 years in a similar role
2. ­Understand cashflow, claims, budgets and MYOB.
3. Ability to manage competing priorities and meet deadlines
4. Self motivated
5. Strong literacy and numeracy skills
6. Intermediate to advanced skills in Microsoft Office

We are looking for someone hardworking that can work autonomously and take ownership of the role with proven experience, excellent communication skills and a commitment to getting the job done.