Receptionist / Admin Clerk

Receptionist / Accounts and Admin Assistant  

(Permanent Part time three day role)

ImageBox Group Pty Ltd

Digital Graphics production house - South Melbourne

We are seeking a professional individual to join our small, friendly and dynamic team in a Receptionist / Administration and Accounts role.  You will be job sharing and working a permanent three day week but flexibility to work additional days occasionally to cover leave for other admin staff would be preferable.  

The role will include a variety of administrative tasks including entering Debtor and Creditor invoices, reconciling suppliers’ invoices, answering reception phones and greeting clients, along with general administrative tasks. 

Competence in Word and Excel is required along with familiarity with general office routines and systems.   Accounting package Xero experience would be an advantage, but not necessary.  Strong interpersonal communication skills are essential.  As the first point of contact, you must be well presented, have a friendly demeanour and professional phone manner.  The work will involve a wide range of activities based at front of house reception. Previous experience in an administrative role is desirable. 

Tasks & responsibilities

• Assist in daily / weekly invoicing (receivables and payables)
• Assisting with day to day administrative tasks
• Filing and collating Company documents
• Maintaining levels of office supplies
• Entering and updating data
• Answering calls, taking messages and directing calls appropriately
• Meet and greet clients and suppliers
• Allocating and responding to emails

To be successful in this role, you will need:

• Excellent Customer Service and telephone technique.
• Ability to multi-task.
• Strong computer skills.
• Ability to work individually and in a team.
• Excellent organizational ability, with attention to detail.

We want to hear from people who:

• Are Reliable and Professional
• Have ability to prioritize workloads and meet deadlines
• Display self-motivation and dedication to supporting a team
• Enjoy working with numbers
• Have experience in similar roles and wishing to return to the work force.

Interested applicants must submit a Cover letter and resume detailing your experience and suitability for the position. 

No Agencies please

Only applicants successful for interview will be contacted.