Receptionist / Administration Assistant

Walters Contracting Pty Ltd is a Tasmanian family-owned company, transitioning into a 3rd generation earthmoving, quarrying and civil contracting business. Founded 55 years ago in Northern Tasmania, we continue to provide State-wide services to range of businesses, municipal authorities, agricultural and private developers. We are looking to build on our growing team with the addition of a dynamic Receptionist/Administrative Assistant to join our team.

Position Overview:

We are looking for a Receptionist/Administrative Assistant to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. The ideal candidate will be friendly, organized, and able to handle a fast-paced work environment with ease. This position offers an excellent opportunity for both experienced professionals and individuals looking to start their career in administration.

Key Responsibilities:

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person or department
• Answer, screen, and forward incoming phone calls
• Provide basic and accurate information in-person and via phone/email
• Perform clerical duties such as filing, photocopying, and data entry
• Handle the day to day invoicing and assisting in uploading company bills 
• Assist with the preparation of documents, reports, and presentations
• Maintain office security by following safety procedures and controlling access via the reception desk
• Assist with other administrative tasks as needed
• Reporting to the Admin Manager and other senior management

Requirements:

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Excellent communication and interpersonal skills
• Professional appearance and demeanor
• Ability to multitask and prioritize tasks in a fast-paced environment
• Attention to detail and problem-solving skills
• Positive attitude and willingness to learn
• XERO experience will be looked upon very favorably 

Benefits:

• Competitive salary commensurate with experience
• A supportive and collaborative work environment
• Fulltime work