Receptionist / Office Administration – On-Site Only

Receptionist / Office Administration – On-Site Only

• Reception and Greeting: Answer phones, transfer calls appropriately, deal with queries, and meet and greet guests.
• Set up meeting rooms at the day's start and managed the CEO's calendar.
• Attend meetings with the CEO and take notes.
• Collect weekly reports.
• Assist with Accounts Payable.
• Provide administration support to onsite staff as required.
• Collect, open, sort and distribute mail and arrange couriers and express postage.
• Maintained and ordered office supplies, including stationery and kitchen supplies.
• Arrange catering for office events as requested.
• Develop a yearly event calendar and manage it effectively.
• General Office Administration
• Data entry and word processing

To be successful, you must have: -

Exceptional telephone manner and communication skills – must be clear and succinct in verbal and written words.

Reliable and punctual.

Excellent technical and computer skills are required to manage the phone system and all Microsoft applications, including Word, Excel, and Outlook.

Ability to work with peers and customers in an engaging, enthusiastic, and helpful way.

Calmly deal with managing priorities and following up on all queries and issues.

Possess a lot of initiative and be able to work independently.

Certificates III or IV in Office Administration, Financial Systems or equivalent are highly regarded.

Due to the high volume of applications, we cannot respond to all applicants. Only shortlisted candidates will be contacted.