Address
Form of workAbout the Role
The Regional Administrator is responsible for providing proactive administrative support and advice to SLSQ Sunshine Coast Branch Committees, Office Bearers and Clubs. This role is also responsible for the day-to-day operations of the Branch. This is a 9 month fixed term contract.
Why work for SLSQ
- Access to salary packaging benefits
- Flexible working environment
- Knowing that your efforts support an essential public safety service
Key Responsibilities
- All meeting dates and agenda items due dates are to be added to the branch calendar and diary (in consultation with the Directors).
- Assist in the implement all decisions of the Committees of SLSQ Sunshine Coast Branch (Council, Executive, Life Saving, Sport and Junior Activities).
- Attend meetings of the Council and Executive as the Minute Secretary.
- Ensure that all other Boards/Committees/Panels/Sub-Committees have an appointed minute secretary.
- Prepare meeting reminders, agenda and notes for ALL meetings of SLSQ Sunshine Coast Branch Boards, Committees, Panels and Sub Committees.
- Ensure distribution of minutes to necessary and relevant stakeholders.
- Ensure that the decisions of Boards/Committees/Panels/ Sub-Committees are within the rules, policies and procedures of SLSQ Sunshine Coast Branch, SLSQ/A and relevant requirements legally.
- Identify gaps in administration, current rules, policies and procedures and draft/implement policies and standard operating procedures as required (in conjunction with Branch Executive and Council).
- Prepare Annual circular, annual report and AGM notice, budgets and meetings.
- Assist Branch Director in the preparation of regular financial reports and the Annual audit.
- Attend to pre and post administration for surf sport events.
- Participate in internal and external meetings/workshops as requested by the Branch Council, Executive etc.
- Taking minutes at Board meetings in the evening.
- Assisting with data entry at carnivals on the weekend, if required.
Key Skills, Experience and Qualifications
- Working with Children Blue Card (Essential).
- Understanding of Surf Lifesaving or a similar community/volunteer-based activity, including experience working with volunteers (Essential).
- Experience providing efficient and accurate support to various stakeholders in administration and support roles (Essential).
- Proven experience submitting clear and accurate administrative reporting within set timeframes (Essential).
- Strong computer literacy and advanced knowledge of the Microsoft Office suite of programs, in particular Word, Excel, Outlook and Power-Point (Essential).
- Understanding of Xero accounting software (Highly Desired).
- Experience using SLSA’s systems including Surfguard, SEMS etc (Highly Desired).
- Excellent interpersonal skills, verbal and written communication.
- Outstanding organisational skills and time management.
- Ability to plan and prioritise workloads to meet various deadlines.
- Ability to work autonomously while also providing a high level of support.
- Strong accuracy and attention to detail.
About SLSQ
Surf Life Saving Queensland (SLSQ) was formally established in 1930, is the governing body for surf lifesaving in Queensland and comprises of 58 affiliated surf lifesaving clubs in six regional branches which service more than 36,000 members. SLSQ employs over 550 people throughout Queensland and is an efficient and vibrant organisation. The organisation also includes supporters’ clubs and a range of programs that involve more than 462,000 participants. SLSQ is directly affiliated with and is part of, Surf Life Saving Australia (SLSA) and the International Life Saving Federation (ILF). SLSQ is built on a fundamental principle: to save lives with a vision of zero preventable deaths in Queensland public waters. Our organisation encompasses several diverse arms; Lifesaving services, Community education, Membership services, Surf sports, Fundraising and Commercial training. SLSQ is built on a fundamental principle: to save lives. Our Organisation encompasses a number of diverse arms – lifesaving services, community education, membership services, surf sports, aviation, fundraising and commercial training. Our organisation encompasses several diverse arms - lifesaving services, community education, membership services, surf sports, fundraising and commercial training.
If you want to work with a purpose-driven organisation and then APPLY NOW!
