Research And Executive Support Officer

Advertised Vacancy Number: DOE895031

This is a permanent full-time position commencing ASAP

Professional Benefits

• 11 percent employer contributions to superannuation
• More than 20 days of other leave, including sick leave and carers’ leave

The Role and our Branch

The Goldfields Regional Education Office is seeking to recruit a highly motivated and committed Research and Executive Support Officer.

The successful applicant will provide administrative support to the Regional Executive Director, including coordination and preparation of correspondence, travel and accommodation arrangements and scheduling of appointments and editorial support in line with Departmental protocols and conventions. You will liaise with internal and external clients including, Ministerial Services Unit (MSU), school and Regional Office staff, senior staff of other agencies, parents and members of the public on a diverse range of issues, managing confidential and sensitive enquiries that require appropriate referral and timely responses.

The successful applicant will manage administrative systems to support staff and to ensure the Regional Office operations are efficiently and effectively undertaken and provide timely reports accessing and collating information, assess priority, refer matters and follow up with central and Regional Office staff on behalf of the Regional Executive. You will conduct Research and investigations, including background on school issues, internet research, and review of relevant professional journals, newspapers and media statements for issues of interest and importance. Provide financial administrative support to the Regional Executive and Coordinator Regional Services, including purchasing, payment of accounts, reconciliation of corporate credit card statements and arrangement of quotations and monitoring of travel and accommodation expenditure.

The Goldfields Education Region supports the Department’s priorities in Western Australia and commits to delivering, through schools and services, a full and engaging standard of public education supportive of students, teachers and parents.

The Goldfields Education Region comprises of 38 schools across a significant geographical area from Kalgoorlie/Boulder, north to Wiluna, east to Ngaanyatjarra Lands and south to Lake King including Esperance.

We encourage all applicants with diverse professional experiences to apply.

Cultural Diversity

The Department is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people and persons from culturally diverse backgrounds to apply.

Your written application will be assessed against the following Selection Criteria:

1. Demonstrated knowledge and considerable experience in the delivery of high level administration support services, including the ability to provide Executive Support to senior managers.
2. Demonstrated sound oral and interpersonal skills, including the ability to liaise effectively with senior managers and internal and external clients on a wide range of issues.
3. Demonstrated sound financial management skills with the ability to interpret, report and apply financial practices and procedures.
4. Demonstrated sound written skills with the ability to prepare correspondence, minutes and briefing notes.
5. Demonstrated sound research, conceptual, analytical and problem solving skills with the ability to use initiative to identify priorities and meet conflicting timelines.

For a full outline of the role responsibilities and selection criteria, please refer to the JDF.

It is recommended that you consider all information contained in the advertisement and any other related information before applying for the vacancy.

All inquiries are welcomed

Application Instructions

All applications are submitted online. Select “Apply for Job”, at either the top or bottom of this screen and follow all instructions. It is recommended you have relevant documents completed and ready to attach with your online application. Please allow enough time to complete this process as applications must be received prior to the closing date and time.

Your application should include:

• A two (2) page statement addressing the selection criteria listed above, in context of the role and business needs of the branch
• A CV of up to two (2) pages outlining your employment history and professional learning summary relevant to this position
• The contact details for two (2) work related referees who can attest to the claims made in your written application, preferably one being your current line manager.

After you have submitted your application online, you will receive an email confirming lodgement. If you do not receive a confirmation email, please phone (08) 9264 4***.

If you are having difficulty submitting your online application, please phone (08) 9264 86***for assistance.

Eligibility and Training Requirements

Employees will be required to:

• provide evidence of eligibility to work in Australia for the term of the vacancy;
• complete the Department’s induction program within three months of commencement
• complete the Department’s training in Accountable and Ethical Decision-Making within six months of appointment and every three years thereafter.
• complete the Department’s Aboriginal and Torres Strait Islander cultural awareness online course within 3 months of commencement; and
• complete any training specific to this role required by Departmental policy
• consent to a Nationally Coordinated Criminal History Check and obtain a current Screening Clearance Number issued by the Department of Education’s Screening Unit prior to commencement of employment
• obtain or hold a current Working with Children Check if required

The Department applies a four (4) day breach period to this selection process.

Applications must be submitted before 4.30pm (WST) on Friday, 31 May 2024.

Lodgement is system generated. Any submissions at, or after, 4:30pm will not be accepted.   

APPLICATIONS MUST BE SUBMITTED ONLINE

PROFORMA, FAXED, HAND DELIVERED, POSTED, EMAILED AND LATE APPLICATIONS ARE NOT ACCEPTED

This selection process will initially be used to fill the above vacancy. Applicants assessed as suitable during this selection process may be considered for other similar vacancies that occur throughout our division for up to 12 months following this initial appointment. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position.