Retail Design And Delivery Coordinator

About the role

We currently have an exciting opportunity for a Retail Design and Delivery Coordinator to join our Real Estate team based in Brisbane on a 12 month, max term contract, covering a portfolio of Shopping Centres.

Reporting to the Portfolio Retail Design and Delivery Coordinator, you will provide high quality and efficient administration and support to the Retail Design and Delivery Team.

What's in it for you? A chance to work with a highly collaborative and experienced team of coordinators and Design and Delivery experts. A structure which cultivates a team approach to how they work, where everyone succeeds together.

The key accountabilities are not limited to but include:

• Provide accurate and timely analysis reporting against critical Salesforce Retail Design and Delivery program milestones, including Retailer Introduction Pack, Design Milestones, Leasing Advice, Cat 1 & Landlord charges, Retailer Handovers, Shop Openings and Retailer Defect Management.
• Issue Retail Design and Delivery Control Documentation in accordance with the Retail Design & Delivery Framework, including Tenancy Plans; Introduction Packs, Design Guidelines & Fitout Guidelines, Final Design Approval and Landlord Consent, Handover Notification and Makegood Notification.
• Coordinate and contribute to the Retail Design and Delivery tracking meetings, including screen hosting, live updates, and milestone reporting.
• Oversee the document control management and procurement process of all Tenancy Plans through Salesforce, SharePoint and Aconex, for allocated assets.
• Provide technology platform support to Retail Design and Delivery Team.

You will be a highly organised and process driven individual who thrives in a team environment. You will also have:

• Prior experience in a similar role providing varied administrative or project support to a wide range of stakeholders.
• Understanding of the project lifecycle, project documentation and methodologies.
• Excellent verbal and written skills.
• Exceptional time management skills including the ability to self-prioritise and meet deadlines.
• Self-motivated and ability to work effectively without close supervision.
• Ability to engage and build productive working relationships at all levels - executives, managers, employees, and internal clients.
• Strong computer skills, including, Microsoft Office Suite and Adobe.

At QIC, we believe in a diverse workforce and are committed to continually cultivate an inclusive workplace culture that values and empowers our people. Not sure if you meet all the job requirements? That's okay, we would still encourage you to apply!

About QIC

QIC is a trusted investment manager and adviser providing risk adjusted returns for the clients we serve. As one of the nation's leading institutional investment managers, we deliver alternative real asset solutions across infrastructure, real estate, natural capital, private debt and private capital in addition to a liquid market offering for our 125 Australian and global clients.

We also act as the Queensland Government's independent investment advisor, managing a fully funded Defined Benefit scheme and the Queensland Future Fund - both of which delivers on the State's long-term investment objectives. We have AU$102bn in assets under management (at 30 June 2023).

We're high-performing and care about our clients, colleagues and society at large. Headquartered in Brisbane, QIC is one of the largest institutional investment managers in Australia with over 900 employees across Brisbane, Sydney, Melbourne, New York, Los Angeles, San Francisco, Singapore and London.

Why QIC

QIC values and embraces differences and is committed to building an inclusive culture as we know our people do their best when they bring their whole self to work. Our Diversity and Inclusion Strategy, Innovate Reconciliation Action plan, and our employee-led diversity networks help us in promoting, celebrating and ensuring we meet the professional requirements of our LGBT+, Aboriginal and Torres Strait Islander, women, and young professionals within our teams.

QIC is a certified Family Inclusive Workplace committed to improving your work life wellbeing with leading policies and practices on flexible work, parental leave, family care and family wellbeing. By reducing the work life tension, our family-friendly culture aims to support your workforce participation, career development and mental health and wellbeing. We are strong promoters of flexible work cultures and supporting families and individuals to meet all their goals at work. To read more about our inclusion and community work, check out Community Diversity Inclusion and Wellness or QIC Life for more details.

Other reasons to join us:

• Hybrid Workforce - tell us what flexibility means to you?
• Recharge Leave - additional 3 days leave per year
• Annual Fitness/home office reimbursement
• Ability to swap public holidays for those of personal, cultural or religious significance
• Generous gender-neutral parental leave - certified family inclusive workplace
• Study Assistance
• Community leave for supporting the causes you love
• Employee lead networks - Qpride, Balance, RAP, QLife, Young Professionals & more