Retail Leasing Paralegal

Shaping the future of real estate for a better world
At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.
We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way. JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.
What this opportunity involves:
We are seeking a full-time Paralegal to join our team with a focus on Retail Leasing. You will be part of a fantastic team, based in Melbourne CBD with both trams and train accessibility.
This is a great opportunity for if you are in Lease Admin seeking your next step up in your career.
Your key focus is to support the timely turnaround of lease documentation to reduce the client’s risk. Identification, monitoring and escalation of risks along with recommendations to mitigate them is also critical.
Whilst this is a hybrid / flexible role, you are required to be based in Melbourne with ability to attend the office at least 3 days a week.
What this role involves:

• Responsibilities in completing legal documentation (instructing, negotiating, certifying, and executing documents for leasing transactions);
• Complying with processes and policies in relation to negotiations, documents and critical client requirements;
• Adhering to expected timeframes and required deadlines, and managing, escalating and mitigating risks that may arise;
• Maintaining an awareness of external solicitor fixed fee scope and managing the cost of legal negotiations in line with that fixed fee scope;
• Generating and reconciling purchase orders and coordinating payment of legal invoices;
• Handling other general ad hoc matters delegated such as lease interpretations and disputes;
• Certifying documents to endorse them for client execution, confirming that they are accurate, comply with instructions provided, and are in line with client policies and standard positions;
• Assisting with reporting and analysis and attending meetings as required;
• Building relationships with major landlord contacts and facilitating the negotiation of national landlord/Client’s precedent Lease documents;

Sound like the job you are looking for? Before you apply it’s also worth knowing what we are looking for:

• Holds either Legal or Property qualifications and/or has relevant experience in the Real Estate industry
• Leasing administration experience are highly regarded
• Demonstrated understanding of leases or contracts, ideally gained in either the Property or Legal industry
• Sound written and oral communication skills with good listening, presentation and negotiation skills
• Superior attention to detail and high regard for quality standards
• Ability to operate efficiently under pressure and prioritise work with tight timelines
• Strong organizational skills with a positive approach to meeting internal and client stakeholder needs
• Sound proficiency with Microsoft suite

What you can expect from us:

• Great employee discounts off fitness & other renowned bands
• Active Social Club
• Well-being program
• Paid time off for volunteer work
• Career Opportunities with Australia's #1 Commercial Real Estate firm
• Premium offices
• Hybrid / flexible working

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity and building an inclusive workplace. This is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We support applications from all underrepresented groups, including Aboriginal and Torres Strait Islanders, LGBT+, people with disability and people of all age, religions and race. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.
Apply today, quoting job reference number JPREQ345333
Location:
On-site –Melbourne, VIC
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!
About JLL –
For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with annual revenue of $20.9 billion and operations in over 80 countries around the world, our more than 103,000 employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAY. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit .
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