School Officer - Administration

Position: School Officer - Administration
Commencing Date: 17 June, 2024
Tenure: Term Time, Fixed Term
Hours: 31.25 hours per week
Salary Range: $32.29 - $33.66 per hour pending experience
Closing Date: Monday, 29 April 2024 unless filled prior

St Francis Catholic School, Hughenden is a co-educational Catholic school located in the rural township of Hughenden. St Francis is a small and close-knit community with 47 students from Prep to Year 6. Established in October 1900 with the arrival of the Good Samaritan Sisters, St Francis School is today administered by a lay principal and staff. The school’s culture is underpinned by the heritage of the Franciscan Friars and St Francis of Assisi who said, "Where there is love and wisdom there is neither fear nor ignorance." St Francis Catholic School strives to always model St Francis and Jesus by creating a sense of belonging for everyone, a community of self-disciplined people, a place of pardon and peace and a community of service within the larger social community. The school’s badge features the Southern Cross, representing the school’s western Catholic identity, and the motto, "Walk in Light".

About the role

St Francis Catholic School, Hughendenis seeking an experienced and dedicated School Officer - Administration. This role is a term time, fixed term position for the duration of 2024 with possible extension, working 31.25 hours a week.

The role of School Officer – Administration is responsible for providing high level administrative support demonstrating a high level of self-initiative, flexibility, attention to detail, autonomy and dependability.

The School Officer – Administration will be required to liaise with visitors, parents, staff and students to the College. The incumbent will present a professional image and create a welcoming, warm and positive impression. As the initial point of contact for many key stakeholders, the School Officer - Administration will deliver high quality customer service.

Key Accountabilities

The School Officer - Administration duties include:

• Support the delivery of operational tasks associated with reception and administration including:
  • Oversee the parent reception
  • Provide support to student reception
  • Mail management and distribution
  • Responding to incoming telephone and email enquires
  • Dealing professionally with and directing enquiries of parents, visitors and contractors
  • Data entry to support registers and record management.

• Provide administration support that meets the day to day requirements of the school including:
  • Co-ordinate dissemination of information to staff and students
  • Production of documents – letters, registers, spreadsheets
  • Assist in the production of internal and external documents
  • Sort, prepare and file documents as required
  • Coordinate banking and receipting of items.

• Support the delivery of tasks associated with community events and school functions
• Responsible for following up on outstanding retreat, camp and excursion payments
• Administer first aid where necessary
• Monitor inventory for stationery and first aid supplies
• Money handling

About you

Experience

• Previous experience providing generalist administrative support
• Demonstrated capacity to organise and prioritise a range of tasks and set priorities to meet deadlines in a busy office environment
• Demonstrated ability to work independently and as part of a team to deliver support
• Proven ability in providing accurate and informative assistance to staff, students and parents confidently.

Skills

• Ability to adapt to changing circumstances and embrace new ideas with enthusiasm
• Strong computer literacy skills with the ability to operate a variety of platforms and programs including Google and Microsoft Office (especially excel spreadsheets)
• Organisational planning and coordination skills including the ability to demonstrate flexibility and manage demanding or competing deadlines.

Attributes

• Enthusiastic, energetic, with a proactive can do attitude
• Confident, well-presented and engaging with a personal warmth that engenders mutual respect with staff, parents and visitors
• Flexible and responsive to the needs of the school community and driven to achieve the best outcomes
• Willingness to learn and develop in a supported environment
• Motivated with a “can do” attitude.

Mandatory Criteria

• Current Working with Children Suitability Card - The successful candidate will require a paid Blue Card before commencement as per the No Card, No Start policy developed by Queensland Government
• Minimum certificate level or higher qualification or equivalent relevant experience
• First Aid Certificate or the ability to attain one
• Ability to perform the physical requirements of the role in a safe manner.

Desirable Criteria

• Recent administration and/or reception experience in a school or other environment.

For detailed information about the role, please refer to the Position Description.

What we offer

• Competitive Hourly Rate
• Annual Leave with 17.5% leave loading
• Access to salary packaging options to maximise employee benefits and salary 
• Modern facilities, equipment and resources
• Access to long service leave after 7 years of continuous service
• 14 Weeks’ paid parental leave
• Deferred Salary Scheme
• Access to corporate health schemes
• Induction processes and professional learning programs
• Access to Employee Assistance Program
• Wellbeing programs and initiatives

Our Organisation
Townsville Catholic Education provides a supportive, flexible working environment where care for the individual is an important part of our ethos. We employ motivated people who want to work together to produce excellent outcomes for our students. Our staff are recognised as being central to achieving our mission.

How to apply

• Upload a current resume
• Upload a cover letter addressing the skills, attributes and experience to support the key accountabilities of the role identified in the position description
• Complete the application form including your two nominated professional referees (name, position title and email address)

Applications during the shortlisting phase will be kept confidential. 

Applications close 3.00pm Monday, 29 April 2024 unless filled prior.