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Form of work
SalarySenior Administrative Officer (Placements), School of Medicine
Fremantle Campus
Level 5, Part time (4 days per week), Continuing role
- Rewarding opportunity to work in the School of Medicine
- Friendly and collaborative environment
- $75,182 - $83,594 pa + 13.75% super (pro-rata)
The University of Notre Dame Australia is a private Catholic University with over 1,000 permanent staff providing an exceptional educational experience to over 12,000 students across our Fremantle, Broome, and Sydney campuses, as well as clinical schools in Victoria and New South Wales.
ABOUT THE ROLE
The position of Senior Administrative Officer (Placements) will work closely and in collaboration with internal and external stakeholders to provide effective and efficient administration support to the School of Medicine’s placements for the first and second year student in the Doctor of Medicine program. These placements are located throughout Western Australia with a focus on Aboriginal, rural and remote experiences.
The incumbent will be required to utilise their administrative experience and judgement, organisational skills and excellent communication skills to support the organisation of the placements.
Key Responsibilities
- Provide effective and efficient administration and organisation of community-based placements for preclinical students in Year 1 and 2 of the Doctor of Medicine (MD) program:
- Wheatbelt Rural Community Engagement Program;
- Aboriginal Health Program On Country field trips;
- Kimberley Remote Area Health Placement Program;
- Broome Immersion Program; and
- Broome Learning on Country (BLOC) Programs.
- Develop and maintain relationships with external and community providers and health services in the regions in the development of partnerships for the placement of students.
- Ensure the placements are organised and allocated to students, including arranging travel and accommodation requirements.
- Process relevant payments to various suppliers in a timely manner and monitor expenditure related to the placements.
- Complete tasks and communications in an accurate and timely manner, whilst providing excellent customer service to students, staff and external stakeholders.
- Assist academic staff of the Preventive and Populational Health and Aboriginal Health domains with the curriculum delivery throughout the year.
- Completion of a degree or completion of an advanced diploma or an equivalent combination of relevant experience and/or education/training
- Demonstrated administrative experience, preferably in tertiary or other education sectors
- Demonstrated high-level time management, organisational and planning skills
- Demonstrated ability to exercise sound judgment, initiative, diplomacy, tact and discretion as well as proven experience handling sensitive and personal information in a confidential and appropriate manner
- Ability to work independently and to work effectively as part of a multidisciplinary team
- Demonstrated proficiency in the use of database applications and in Microsoft Office applications
- Proven ability to liaise professionally with a wide range of community and health stakeholders
- Highly developed communication skills, both written and oral with the ability to build relationships, engage and foster collaboration
- Experience working or living in a remote or rural area
- Experience working with Aboriginal organisations
For enquiries about the role or to request a copy of the Position Description, please contact Janette Tam, Talent Acquisition Partner at
HOW TO APPLY
Please apply online with a resume and cover letter outlining your suitability for the role.
Applications close 20 March 2024
Applicants are expected to have current and valid work rights in Australia.
Aboriginal and Torres Strait Islander people are encouraged to apply.
The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.
