Senior Executive Assistant

Senior Executive Assistant | Permanent | Up to $166,500 inc Super

About the company:

Our client is an industry leading media brand, operating across an array of mediums they have continued to adapt to the ever-changing media landscape to expand their reach to push for their goal of being a high reputable source of educational media and spreading awareness around topical issues.
About the role:
This role will play a pivotal part in providing comprehensive support in both professional and personal matters for two Senior Executives in a high performing business. As the Senior Executive Assistant you will be the primary point of contact for the executives and liaise with various internal and external stakeholders.
Key responsibilities include:

• Diary & Meeting Management: Responsible for efficiently managing the co-founder's schedule, including appointments, meetings, and travel arrangements. Provides support to the Chief Revenue Officer and coordinates with internal and external stakeholders to prioritize meeting requests. Assists in planning and executing meetings, preparing agendas, taking minutes, and ensuring follow-up on action items.
• Internal Communication Management: Keeps co-founders informed on key internal employee information, drafts communication materials including speeches and emails, coordinates information for newsletters, and manages all-staff meetings and events.
• External Communication Management: Coordinates press release approvals, manages co-founder involvement in external events, including planning, travel, and communication scheduling.
• Administrative & Project Support: Manages projects and initiatives assigned by co-founders, coordinates with teams for project execution, creates project timelines, digital assets, newsletters, and conducts research as requested. Also assists in booking guests for the podcast.
• Personal Assistance: Manages travel, appointments, and personal tasks for co-founders, assists in planning personal and business events, and organizes catering as needed.
• Executive Office Management: Liaises with the Chief Operating Officer to solve office/facility issues, ensures high-level office maintenance, collaborates on office layout improvements, and oversees seating plans and office setup for efficiency.

The role also involves managing a team assistant to maintain office space, implement enhancements, and ensure working spaces are maintained for the co-founders' needs. The ideal candidate is expected to execute tasks accurately and on time, maintain high standards in communication and office environment, and collaborate effectively with stakeholders.
What we are looking for:

• Minimum 5 years’ experience in a similar role
• A keen eye for detail
• Exceptional communication and interpersonal skills
• A Proactive, goal-orientated mindset, coupled with meticulous attention to detail.
• Resilient and able to maintain composure under pressure.
• Exceptional organisational and time management skills, with the ability to prioritise tasks effectively.
• Strong communication and interpersonal abilities, with a professional and discreet demeanour.

What's in it for you:

• Autonomous Role
• Great salary package
• Sydney CBD Location
• Large Brand
  

If this sounds like you or you know anyone in your network that will be suitable to this role please APPLY NOW or email your cover letter and CV to sorcha@ashdownpeople.com.au or call 0483950962.