Senior Executive Services Officer

Cross River Rail Delivery Authority (CRRDA)…Your chance to work with the best!

Cross River Rail will transform the way we travel to, from and through Brisbane in the future. It will be a catalyst for 10 years of wider rail transformation across the whole of South East Queensland and it is already playing a key role in how we prepare for the 2032 Olympic and Paralympic Games.

Cross River Rail is a new 10.2km rail line including 5.9km of twin tunnels running under the Brisbane River and CBD. It includes the delivery of four new underground stations, two new above-ground stations, accessibility rebuilds for six stations, the construction of three new stations on the Gold Coast, and the introduction of a new world-class ‘ETCS' signalling system.

This is a once in a lifetime opportunity to work on one of Australia's largest infrastructure projects and to be a part of something that will leave a legacy for generations to come.

About the Role

The primary focus of the Senior Executive Services Officer is to coordinate the preparation and approval of executive and ministerial correspondence and briefing notes. This involves ensuring the accuracy, timeliness, and clarity of documents, aligning seamlessly with the Delivery Authority's approved templates, Style Guide, and relevant Queensland Government guides and handbooks.

The position also requires active participation in the preparation of reports and materials related to Cabinet and Parliament. In addition, the role encompasses providing support in reporting and secretariat functions, encompassing tasks such as preparing agendas, taking minutes, and coordinating papers and presentations for Board and Committee meetings.

The position will play a crucial role in maintaining effective records and setting up workflows, employing document control tools like TRIM. This position requires a detail-oriented individual who excels in managing diverse responsibilities and enjoys working in a fast-paced environment.

This position is offered as a 12 months contract with possible extension.

Key Responsibilities:

• Coordinate the receipt, allocation, response and finalisation of all correspondence and briefing requests coming into the Delivery Authority, as well as the Chief Executive’s internal briefing, utilising the Delivery Authority’s electronic document management and record system.
• Contribute towards ensuring the Delivery Authority’s responses to all external and internal stakeholder correspondence are aligned with the Delivery Authority’s business, are of a high standard and represent the organisation effectively.
• Provide quality assurance of correspondence and briefing responses by critically reviewing documents ensuring accuracy and relevancy of information.
• Manage and coordinate the flow of Cabinet, Parliamentary and Executive Council briefings and related documents between the Delivery Authority and other government agencies.
• Develop effective high-level working relationships with all staff of the Delivery Authority, as well as government departments and agencies and external stakeholders through liaison, communication and sharing of critical information.
• Contribute to the coordination of Annual Budget and Estimates hearing processes.
• Perform as an active and trusted member of a high performing team that is adaptable and willing to challenge the status quo.
• Assist the Executive Director, Executive Services and other Delivery Authority executives with reporting related tasks, including Board and Committee meeting preparation.
• Actively participate in team planning and service improvement activities.
• Complete other tasks and responsibilities as required from time to time.

About You:

The successful candidate will be able to demonstrate the following key competencies:

• Excellent judgment and organisational skills to ensure the efficient and effective coordination of complex and sensitive briefing materials in a high-profile, project environment.
• Highly effective communication and interpersonal skills to develop and maintain collaborative working arrangements and partnerships, and facilitate the engagement, input and commitment of a range of internal and external stakeholders.
• Ability to work effectively in a fast-paced project environment coordinating accurate and well-analysed correspondence, briefings and reports within tight timeframes.
• Strong ability to utilise electronic document and records management systems and apply good record keeping practices.
• High level written communication skills to draft correspondence, briefing papers and, as required, prepare other governance papers.
• Excellent analytical skills to review internal processes to continually improve the Delivery Authority’s management of correspondence.

Why work with CRRDA?

On Cross River Rail you will not only work with the best but become your best. And as we enter a new phase of delivery, our project offers a rare career opportunity for top tier professionals to have played their part on something that is genuinely city shaping and transformative.

Our people are supported with flexible work options, career development through the Australian Institute of Management, salary packaging and access to world class employee assistance provider Benestar.

At Cross River Rail we are an equal opportunity employer and strive to build balanced teams from all walks of life.

How To Apply

Please submit your resume and a cover letter addressing the key competencies listed in the attached Position Description by clicking on the apply link before the closing date of 25 February 2022.

Aboriginal and Torres Strait Islander people are strongly encouraged to apply for all Cross River Rail Delivery Authority vacancies.