AddressState Administration Manager
Job ID
154243
Posted
08-Feb-2024
Service line
Advisory Segment
Role type
Full-time
Areas of Interest
Administrative
Location(s)
Melbourne - Victoria - Australia
Provide a high standard of administration support to the State Precincts
Ensure smooth running of the precinct in delivering a variety of facilities management and operational tasks
Pivotal role working for one of our premium client accounts; Charter Hall
The successful State Administration Manager will play a pivotal role in supporting the VIC Charter Hall precincts.
This role would suit someone with an administrative / executive assistant background, with prior experience in the Property industry highly regarded.
Why CBRE?
At CBRE, our people enjoy the opportunity of working in a global real estate and property services organisation with tremendous scale. Every day you are empowered to be better, and this is achieved through the platform and resources you have access to and the ability to work in an inclusive and collaborative environment where you will be challenged to grow and be your best.
Here are some of the benefits we offer at CBRE:
- A diverse and collaborative team culture like no other
- Flexible working options to support your work/life balance
- A corporate wellbeing program with discounted health insurance
- Uncapped opportunities to develop your career; structured career development with comprehensive learning and development opportunities to help you reach your full potential
- Access to support and counselling services with work or personal matters, through our Employee Assistance Program
- Companywide events to stay connected and celebrate success
- Entitlement to annual company incentive scheme + salary reviews
- You'll form an integral part of an enormously successful team who outperform in the market year on year.
- Parental leave which is industry leading
About the role;
- Exceptional delivery on all administrative and operations matters for CBRE and Charter Hall at a state level
- Support the Facilities Management team in service delivery across assets in the Charter Hall Office portfolio
- Support the Senior Precinct Managers and Precinct Managers in meeting deadlines and reporting requirements with the coordination of administrative tasks
- Collate information and data from site teams to meet reporting requirements for the Charter Hall portfolio
- Build relationships with internal and external stakeholders to ensure smooth operation of the portfolio
- Coordinating the successful and meaningful onboarding of new employees
- Financial tasks such as invoicing, raising and monitoring purchase orders in accordance to portfolio KPIs
- Operational tasks such as assisting Precinct Manager's monitor and coordinate team's annual leave; support with Procurement activities, assist with & track L&D activities
- Ensure office supplies are maintained at off-site offices including office stationery essentials and printing consumables.
- Overall team coordination; events, meetings, minute taking, filing structure, meet deadlines and support requests for information
About you:
- Experience in administration / executive or personal assistant or similar experience is essential
- Experience or an interest in property or building operations
- Exceptional organisation skills and ability to meet multiple deadlines
- Ability to meet shifting priorities and specified reporting needs
- Ability to build good working relationships with managers and colleagues
Can we inspire you to join us?
At CBRE, our unwavering commitment to diversity, equity & inclusion begins with you. We are strengthening our inclusive culture, so everyone feels safe, valued, & heard. Because when you belong, we all succeed.
We look forward to hearing from you.
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)
