Strategic Projects Coordinator

Strategic Projects Coordinator, DVC Finance & COO       

Based at either Fremantle or Sydney Campus       

Full-time Continuing Opportunity       

• Join a national university committed to excellence in education, scholarship and research.
• Supportive Staff and work environment
• Level 6, $86,396to $91,439 pa (Fremantle) + 13.75% superannuation
• Level 6, $96,577 to $104,553 pa (Sydney) + 13.75% Superannuation

ABOUT THE UNIVERSITY       

The University of Notre Dame Australia is a private Catholic University with over 1,000 permanent staff providing an exceptional educational experience to over 12,000 students across our Fremantle, Broome, and Sydney campuses, as well as clinical schools in Victoria and New South Wales.       

ABOUT THE OFFICE       

The Strategy, Planning & Performance function contributes to the achievement of the University’s Objects through the development and maintenance of university wide integrated strategic plans, planning processes, initiatives, projects, and performance requirements. It also coordinates the provision performance evaluation of the University’s Strategic Plan; supports operational planning and monitoring processes, ensuring alignment with university goals and priorities; and supports the identification and evaluation of strategic opportunities.

ABOUT THE ROLE       

The Strategic Projects Coordinator provides high level administrative and operational coordination and project support across various initiatives within the Office of the Director Strategy, Planning and Project Management.

Key Responsibilities       

• Providing support to the Director for projects and initiatives including compiling and analysing data (internal and external) for multiple projects.
• Drafting responsibilities related to project milestones, deliverables, and project outcomes for Strategic Projects and business cases.
• Contributing to project planning, implementation, risks coordination, progress monitoring and any required follow-up.
• Prepare reports, documents, and correspondence to support the Director to clearly communicate required operational information to a range of audiences.
• Providing administrative support as required, including secretariat duties if requested, maintaining files, records of correspondence, meeting schedules, agenda setting and minute-taking, as required (where Strategy and Planning provides a leadership role).
• Developing, fostering, and maintaining highly effective working relationships with Faculties, relevant staff in the schools, non-academic areas, and other internal and external stakeholders.
• This position may be required to take on other responsibilities, commensurate with the expectations of a role at this level, which contribute to the overall objectives of the work unit.

 Qualifications & Experience       

• Relevant degree with subsequent relevant experience, or extensive experience and specialist expertise or broad knowledge in technical or administrative fields, or an equivalent combination of relevant experience and/or education/training.
• Demonstrated experience in supporting projects including planning, analysis, implementation and reporting with good understanding of the project life cycle, project documentation, project standards and methodologies and associated budgeting.

Knowledge, skills & abilities       

• Strong interpersonal skills with the ability to build and maintain effective collaborative professional relationships.
• Strong communication skills (verbal and written) in order to communicate effectively with a range of people at all levels both within the University, and to progress project milestones and deliverables and highlight risks to management.
• Strong organisational skills, accuracy and attention to detail with proven ability to work according to deadlines and to manage competing demands.
• Demonstrated analytical and problem-solving skills and a high degree of attention to detail, with a proven ability to use initiative, investigate issues, collect and analyse data and to identify and recommend solutions.
• Demonstrated ability to manage meeting agendas with minute taking, proof reading and timely distribution skills.
• High computer literacy including proficiency in using Microsoft products such as Project, Word, PowerPoint, and Excel to coordinate, review and report on projects and initiatives.
• Effective time management and organisational skills with a demonstrated ability to be self-directed, respond to changing priorities, solve problems, meet deadlines and manage multiple tasks.
• Demonstrated knowledge of contemporary issues in the higher education sector.
• Ability to work within the change environment productively and manage multiple projects and priorities to further University goals.

BENEFITS       

• Generous training and development opportunities
• Friendly and collaborative working environment
• Fast paced environment with opportunity for professional growth

CONTACT US       

Please apply online with a resume and cover letter addressing the above selection criteria to enable us to assess your suitability for the role.   

Applications close: 28 April 2024    

HOW TO APPLY       

For further information on how to apply, please visit: www.notredame.edu.au/about/employment/how-to-apply       

Please direct your queries regarding this role Tripti Shukla, *************@nd.edu.au  

Aboriginal and Torres Strait Islander people are encouraged to apply.     

The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff