Studio Coordinator/Executive Support

COX Architecture is a multidisciplinary Australian practice which integrates architecture, planning, urban design, and interior design. We provide a supportive and collaborative culture where we encourage our people to strive for excellence in everything they do.

We are currently searching for a Studio Coordinator/Executive Support role to lead the operational & administration requirements of the Canberra studio. 

Reception Management

You will be the first point of contact for visitors and callers to the studio – playing a key role in creating a positive experience for our clients and partners. 

• First point of contact for clients, visitors to the studio
• Manage all incoming calls and enquiries
• Manage external supplier relationships

General Administration

You will take charge of the smooth running of administrative processes, big and small, in the studio – enabling the larger team to focus on driving the business

• Assist with coordinating internal and external meetings
• Book travel, as required, national and international
• Create and modify documents using Microsoft Office, Excel
• General administrative duties, including but not limited to – staff expense claims, professional registration management, binding &, scanning, mail distribution, credit card reconciliation, maintenance of Canberra intranet page.

Studio & Facilities Management

You will play a key role in keeping studio spaces and facilities inviting and functional for studio members and visitors alike, creating a conducive environment for work and discussions to take place effectively

• Facilities management for the Canberra studio tenancy 
• General oversight of studio facilities – kitchens, bathrooms, meeting spaces
• Manage conference room requirements, including catering and AV equipment
• Ordering - kitchen, stationery and other supplies as required
• Manage cleaning contract and services

Executive Support

You will be the right-hand person to the management team -

• Diary and email management for Directors, as required
• Prepare and organise documents, presentations, and reports for executive meetings, as required.

Experience:

• Minimum 5 years’ experience in a similar role
• Proficiency with Microsoft Office suite
• Professional presentation & a positive attitude
• Strong verbal and written communication skills
• Strong attention to detail
• Demonstrated ability to work autonomously and collaborate as part of a team
• Strong organisational and time-management skills with the ability to multitask and prioritise effectively
• Ability to handle confidential information with professionalism and discretion.
• A proactive and positive attitude with a strong sense of initiative.

If you are a team player and enjoy being part of a collaborative, dynamic design studio, and being pivotal to the smooth running of the studio - then we would like to hear from you. 

To apply please forward a cover letter together with your CV to ********@cox.com.au, attention Margot McGinness People & Culture Manager.