Trainee Business Administration - Ballarat

Req ID: #
At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, 74,000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.
Do you describe yourself as thorough and organised? 
Do you are keen to have your skills recognised through a formal national qualification? 
Do you enjoy collaborating and building business relationships to provide timely administrative support? 
Do you enjoy working locally in a work environment that is characterised by diversity of people and opportunities? 
Then you should consider joining as a Business Trainee and support our Ballarat Alstonm site and Xtrapolis 2.0 Project team with administrative/clerical tasks across one of Victoria’s major rail project.
This is a great 12 month fixed term vacancy and you’ll be closely working with the Site Project Administrator and gain exposure to other areas such as Project Management, Finance, Facility Management or Environment, Health and Safety (EHS). 
Although this is full-time role, flexibility can achieved by doing your practical training of 30 hours across 5 days and do the rest flexibly from home or on site.
 
Key responsibilities include: 
-Collaborate with staff, suppliers & clients to ensure the seamless delivery of defined tasks. 
-Represent Alstom at the front desk by greeting guests, answer or redirect incoming calls/questions and perform other related tasks. 
-Support the purchase order processes by raising Purchase Requests (PR) and Purchase Orders (PO).
-Prepare and contribute to standardised communication (email, letters, minutes/memos, presentations and other documents).
-Maintain up to date documentation in SharePoint and other databases .
-Generate reports and provide standard analysis of statuses etc.
-What we are looking for in you:
-Fluent verbal and written communication skills.
-Natural at making contact with various stakeholders, you thrive by making and maintaining relationships.
-High level of organisational skills, including the ability to plan and follow up.
-Ability to maintain accurate data entry, even during times of urgent demands.
-Strong Computer Skills and affinity to learn MS Office Suite, in particular Excel and databases and/or software and tools.
-A proactive and hands-on mindset to drive results.
-Previous experience in a customer service environment such as hospitality or retail are nice to have but required.
-Interest in Project and Site Administration and commercial /accounting aspects.
 
Benefits:
-Being an endorsed Work180 employer with a focus to support and leverage the benefits of women in our workforce
-18 weeks paid parental leave
-Additional paid leave in the form of ME day - self selected day to relax, recharge and focus on your wellbeing
-Flexible public holidays - align with your personal values
-Flexible working options
-Volunteer Day - A paid day off once a year to volunteer in your local community
-Bridging leave - yes, where possible, it is actually encouraged to make a random public holiday - a decent break!
-Free gym membership
If you think this excites you, don’t stress about the requirements you may think you do not tick 100%, please reach out and I’m happy to share more about the role and our values as an organization to support our people. Apply – # agile, inclusive and responsible culture is the foundation of our company where diverse people are offered excellent opportunities to grow, learn and advance in their careers.  We are committed to encouraging our employees to reach their full potential, while valuing and respecting them as individuals. We are an equal opportunity employer and strongly encourage women, Aboriginal and Torres Strait Islander, people with disability and other minority groups .
 
We recognise that embracing flexibility & inclusivity is the smarter way of working. Please speak with us about your individual needs or if any workplace adjustments are required. If you require any adjustments to the recruitment process please email: hr.accessibilityalstomgroup
 
For internal applicants, please ensure you confirm your eligibility with your Supervisor and relevant Human Resources representative prior to submitting an application. As part of the application process, you will be required to undergo pre-employment reference and medical checks, including drug and alcohol testing. There are different compliance requirements for different workgroups. You will be provided with relevant information, during the recruitment process.