Academic Administration Officer

• One of Australia’s highest-quality and most trusted institutes of higher education
• 12-month fixed term contract with flexible work arrangements, work from home and the office
• The position can be located in Adelaide, Brisbane, Melbourne, Perth or Sydney
• 26 days’ annual leave, including one for your birthday

Role

The Academic Administration Officer provides administrative support to the academic function in two key areas – the preparation of reports and documentation for KBS academic committee meetings and submissions to regulatory bodies, and the coordination of administrative elements of faculty onboarding, workloads and allocations each trimester.

Working closely with senior academic and operational leaders, the role of Academic Administration Officer requires outstanding attention to detail, strong stakeholder engagement skills, and the ability to provide high quality, accurate and professional documentation and data.

Responsibilities

• Assist with the preparation of proposals, applications and agreements for submission to boards, subcommittees, and regulatory bodies
• Maintain meticulous attention to detail to ensure the absence of, for example, typos in slides, factual errors in the minutes of meetings, and formatting inconsistencies in any official documentation
• Prepare reports, slide decks and other related collateral as required for stakeholders that can include the Academic Board and the Kaplan executive team
• Provide assistance, administrative or otherwise, in regard to projects that may arise from time to time, such as the development of new courses, system upgrades, and procedural changes
• Coordinate the new lecturer onboarding process each trimester, including the accurate and timely management of source documentation and communication with key stakeholders
• Collate the allocation of lecturers every trimester and the accurate calculation of their workloads
• Liaise with Payroll to ensure the provision of prompt remuneration for permanent faculty members due to their excess marking obligations, teaching substitutions and related tasks

 Requirements

• Bachelor-level qualification (essential)
• Previous experience in an administrative role (essential)
• Proficiency in Microsoft Office, especially Excel
• Excellent reporting and written communication skills
• Excellent organisational, prioritisation and time management skills
• Ability to work independently
• Extremely high attention to detail
• Editing experience (desirable)
• Data analysis skills and experience (desirable)
• Previous employment in an education environment

 Kaplan Business School

At Kaplan Business School, we are one of only nine self-accrediting institutes of higher education. We are recognised in Australia and globally as exemplars of international education, quality teaching, student support, employability and academic integrity.

We deliver undergraduate and postgraduate courses in business, accounting, IT, marketing, management, tourism, entrepreneurship, health services, digital management, analytics, project management and leadership. Our flagship MBA program is Australia’s second largest in terms of student enrolments and among the most highly regarded.

We have a friendly and flexible leadership team who cultivate a culture of innovative methods of teaching and learning across five Australian campuses as well as online.

Don’t delay in submitting your application!

Applications close on 25th February, 2023

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