Accounts Administration

Accounts Administrator - Part Time 

Our Tuggerah office houses our small accounts and administration team. We seek a candidate with 2-5 years' experience in healthcare-based company Accounts Administration, who values our vision of community service through enhancing nutritional and mental health. Understanding healthcare's nature and privacy responsibilities is essential, as is contributing to excellent client service delivery.

The Opportunity:            
We currently have a need for a dynamic part time Accounts Administrator to join our supportive and friendly, yet professional team. We are looking for an enthusiastic candidate who is well organised, enjoys working within a team environment, numbers focused while maintaining customer relationships, reviewing, and maintaining updated records of invoices and receipts. We aim to have a streamlined and smooth accounting experience for our clients and team. Working across many areas of healthcare, the role provides an opportunity for variety in tasks and requires the understanding of multiple avenues of funding, rebates, contracts and service options. As our team expands, we need dependable assistance in efficiently processing accounts. There are structures and processes in place as we navigate the programs of Halaxy, MYOB and NDIS/Medicare invoicing requirements.

The Company: 
Optimum Intake and Myrtle Oak Clinic are a locally owned private practice, providing dietetic and psychology services. Working within the health industry, we act as advocates in adopting a healthy attitude towards food, eating and mental health, encouraging a balanced lifestyle. 

The Role: 
The position will have a strong focus in accounts, to assist with the company’s accounts receivables. Accounts Administrator responsibilities include reviewing, processing invoices to external partners, maintaining updated records of invoices and receipts and ensuring we process all financial transactions accurately and on time. 

In this position your duties will include (but are not limited to) the following:

• Provide timely and accurate processing of accounts 
• Provide high level telephone and customer service skills
• Maintain accurate and up-to-date client account records
• Support in the ongoing standardisation of accounting systems and processes
• Manage obligations to suppliers, customers and third-party vendors
• Prepare, send and store invoices
• Contact clients and send reminders to ensure timely payments, chase up outstanding accounts
• Identify and address discrepancies
• Report on the status of accounts receivable
• Update internal accounting databases 
• Take EFTPOS and cash payments, send receipts and process rebates

You: 
As the ideal candidate, you'll be professionally presented, self-motivated, and organised, adept at multitasking and following accounting procedures, with a keen interest in healthcare and general bookkeeping. Meeting deadlines with a positive attitude is crucial. Comfortable communication with clients and vendors via phone, you should excel both in small team settings and working independently, showcasing flexibility and prioritisation of your tasks.

To be considered for this position you will possess the following:

• Strong verbal, numerical and written communication skills
• Proven work experience as an Accounts Administrator or similar role within the health care industry
• Good knowledge of bookkeeping procedures 
• Ability to provide a high level of customer service
• Hands-on experience with accounting software (e.g. MYOB)
• Competent in Microsoft Word and Microsoft Outlook and Excel
• Solid data entry skills with an ability to identify numerical errors
• Good organisational and time-management abilities
• Ability to work well individually and in a team environment 
• Ability to show initiative and be proactive
• Ability to handle telephone calls in a professional and courteous manner
• Current National Police Certificate, or willingness to obtain
• Up to date Influenza Vaccination, or willingness to obtain
• Covid Vaccination, or willingness to obtain
• Full work rights in Australia
• Experience or knowledge on Medicare + NDIS would be of high advantage.

What we Offer:

• Attractive remuneration (hourly rate + superannuation).
• Inhouse training to enhance knowledge on service delivery
• Hours are flexible, minimum commitment of 2-3days per week (16-24hrs)
• Fresh, relaxed and comfortable workplace environment.
• Personable, professional, supportive and cohesive team culture. 
• Electronic patient software, calendar management.

Position to commence ideally in May 2024.

Please note only short listed applicants will be contacted. Interviews will commence as favourable applications are received.

Any questions please contact Jodie Sheraton via 0499 008 ***.