Accounts Clerk

Position Objective:        

This permanent part-time role (3 days per week) as an Accounts Clerk entails responsibilities for data entry, invoicing, handling accounts payable duties as well as some general administration duties.

Duties and Responsibilities:

Assisting with Accounts Payable and Receivable for Building Code VIC and Philip Chun Essential Services, including but not limited to the following tasks.

Accounts payable:

• Processing and coding AP voucher in accordance with accounting procedures.
• Posting General Ledger entries for all Bank-related transactions and periodic reconciliation.
• Liaising with suppliers as required.
• Setting up new suppliers within a system, verbal confirmation of Bank details, obtaining PI, PL & WC certificates form external consultants.
• Processing employee expense claims, ensuring proper documentation and correct allocation to relevant projects.
• Processing credit card expenses, verifying documentation, and allocating expenses to relevant projects.
• Payment of supplier invoices within approved payment terms. 

Client invoicing:

• Generating invoices and uploading invoices on client’s portals or emailing to the relevant party
• Ensure a high degree of invoicing accuracy, paying attention to 
  • cross checking the client fee acceptance is on file 
  • details such as the billing client 
  • Purchase Order number and 
  • ledger code are all correct.
• Managing invoice amendments and corrections as required.
• Provide insurance, workcover, statutory declarations etc at the time of the invoice, as required.
• Generating account statements/project reconciliations.
• Performing account reconciliations.
• Investigating and resolving any irregularities or inquiries.
• Assist Accounts Manager as necessary.

Competencies

• Prior experience with Deltek Vision highly regarded.
• Proficient in Microsoft Office, particularly advanced in Excel.
• Exceptional attention to detail.
• Precision in data entry and record-keeping.
• Team-oriented mindset.
• Strong time management skills.
• Capability to self-motivate and work independently.
• Excellent written and verbal communication skills.