Accounts Clerk/Data Entry & General Administration

6 month temp role, admin and accounts assistant, Sydney CBD

Your new company 
Our client transitioned last year into new software system – all in one system so all processes can be run accordingly.There have been some bugs, which has lead to additional admin work for onsite team. They can’t perform their daily roles, as the data entry process is too time consuming.
They’re looking for an additional person to come on board.

Your new role 

Ribs CX is used for the procurement process – double-checking project / accounts information (who works on what project etc) 

Yardi is used for the invoicing process 

Data Build is the old PO system. They may need to utilise this on occasion. 

Raising Purchase Orders (approx. 50 per day) 

Following Invoice Process 

They will need to process approx. 50 per day.

Ensuring Invoices are entered in the system and accepted for Processing – Checking balances of invoice and purchase order, and ensuring they match.

Invoices are currently getting stuck in the “acceptance cue”. To overcome this bug, the invoice needs to be filtered to right people for approvals. 

Entering invoices into the correct “buckets” so accounts pays accordingly. 

Double checking quotes, PO and Invoice figures to confirm accuracy. 

Cancelling and re-issuing of contracts / commitments

Access our cost management system and cancel existing purchase orders and raise new purchase orders where required

Identify, investigate and re-directing invoices in the exception que / global dashboard for each project to the relevant package managers for approval

Invoice processes 

Access our invoicing system and work through problem invoices where there is no allocated recipient

Matching line items for all invoices prior to redirecting to package managers for approval

Access invoicing system and undertake data entry for invoices with multiple line items

Re-instate the “under $1000” invoices that match for auto approval

Process and match all invoices under $1000 (ready for approval) and then provide a spreadsheet at the start of each week for each package manager to review prior to bulk approval

Project close out 

Access cost management system and cancel out open commitments at cost code levels to close out projects

What you'll need to succeed 

Candidate does not need to have a background in Finance / Accounting 

The main thing they’re looking for is a candidate who has experience working on end-to-end purchase order and invoice processing for large accounts. 

They don’t need to have used the software above, but it’s ideal if they have. They need to have experience with well recognised PO/invoice processing systems. 

Intermediate Excel

Excellent attention to detail

Able to learn quickly and pick up information – a lot of this process is highly repetitious, but they will need to learn quickly which invoice belongs with which project? Which client is working with which project etc. 

Shows initiative, and can think quickly on their feet. 

Strong Data Entry skills, and able to work in a repetitious and methodical structure, maintaining strong accuracy. 

Must be willing to work 5 days a week onsite (standard business hours), for at least a few weeks. Once training is complete and the company is confident with your ability, they will be happy to discuss Hybrid working options. 

What you'll get in return 

Temp Ongoing at least 6+ months 

Full training will be provided

ASAP Start 

$35 - $37 + Super 

What you need to do now 
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
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