Accounts Payable Officer

Council's Finance and Property Services Branch has an exciting opportunity for an Accounts Payable professional to join the team.  Reporting to the Accounts Payable Supervisor you will ensure the efficient and timely payment of Council's
suppliers and in accordance with relevant legislation, accounting practices and Council policies.  Working within a supportive team of finance professionals, this opportunity is one not to be missed!

Key Result Areas

• Accounts Payable
• Taxation
• Records
• Branch Activities
• Customer Service
• Corporate Core Values

• Process supplier invoices in accordance with Council policies and within payment terms.
• Ensure two Accounts Payable cycles are completed each week following strict close off times.
• Ensure invoices are correctly processed with limited error rates
• Creation of new accounts.
• Understand the Purchase to Payment process including purchase orders, invoices and goods received.
• Ensure Council’s Accounts Payable in-box (emails) are cleared daily and late accounts are monitored for on-time payments.
• Utilise Council’s financial software to its potential i.e. recognising and utilising all functionality to ensure efficient processing of invoices, delivery of remittance advices, etc.
• Work within requirements of relevant legislation and/or industry codes, practices and standards.
• Understand the online purchasing system (OLR System) in Council’s financial software.
• Act in the role of Accounts Payable Supervisor during periods of leave.
• Provide assistance and support to the Accounts Supervisor when required in the following:
  • Family Day Care Payments
  • Direct Debits including utilities, lease payment etc
  • Commbiz uploads and associated procedure
  • Small Business Reporting
  • EFTSure lodgements and updates
  • Process PAYE transfers
  • Trust – Bonds
  • Councillors Payments including superannuation
  • Updating of Accounts Payable Procedures and Promapps as a subject matter expert
  • User testing associated to new system implementations including scanning of Invoices
  • Maintain and update Accounts Payable master file in line with internal audit recommendations

• Demonstrated experience in processing large volumes of supplier invoices.
• Well-developed data entry skills, with a very high accuracy level.
• Working knowledge of Microsoft Office products (ie. Word, Excel and Outlook).
• Working knowledge of Goods and Services Tax (GST) legislation
• Impeccable customer service skills.
• Demonstrated ability to work in a team environment.
• Proven ability to prioritise work and meet deadlines.
• Drivers Licence.
• Ability to drive a Council Vehicle.

• Previous Local Government experience.
• Demonstrated experience using “Authority” FMIS (or similar).
• Excellent Excel and Word Skills.

• $37+ per hour
• Temporary Full time - up to 4 months (April to August 2024)
• Central location with ample free parking