Accounts Payable Officer X2

Accounts Payable Officer x2

• Employment Type: Full time (35 hours per week)
• Duration: Continuing contract and a 9-month fixed term contract
• Remuneration: Level 5 $82,818 – $93,711 (depending on experience) + 17% super + leave loading
• Location: Kensington (flexible hybrid work)

About UNSW:

UNSW isn’t like other places you’ve worked. Yes, we’re a large organisation with a diverse and talented community; a community doing extraordinary things. Together, we are driven to be thoughtful, practical, and purposeful in all we do. Taking this combined approach is what makes our work matter. It’s the reason we’re one of the top 20 universities in the world and a member of Australia’s prestigious Group of Eight. If you want a career where you can thrive, be challenged and do meaningful work, you’re in the right place.

Why Your Role Matters:      

The Operational Finance function has accountability for providing end-to-end finance services and support to Faculties and Divisions, including financial management, financial analysis and decision support, general accounting and transactional services across all funding sources and encompassing the Finance Business Partnering, Procure to Pay and Financial Systems teams.

Accounts Payable Officers engage in day-to-day Accounts Payable activities such as data entry for internal and external customers, review and assessment of Purchase Orders to Invoice, supplier setup. The role also assists with account code & supplier ABN and Bank review under the supervision of the Team Leader, Accounts Payable, to ensure the efficient and effective completion of Accounts Payable operational functions in accordance with policy.

The role of Accounts Payable Officer reports to Accounts Payable Team Leader and has no direct reports.

Responsibilities:

• Complete day-to-day financial tasks and transactions including; data entry, the timely and accurate processing of invoices and credits; verifying, classifying, computing, reporting, payment runs and recording Accounts Payable data; and the reconciliation of supplier accounts; to ensure the key functions of the team are being performed.
• Respond to complex enquiries that require a more detailed assessment of the situation and analysis of policy and procedure.
• Support the implementation of process enhancements driven out the finance improvement review.
• Identify areas in process of improvements and support the team leader implementing any potential enhancements and/or automation.
• Create vendors and customers on the system, with the approval of the Accounts Payable Team Leader, whilst ensuring that all information is verified and checked, to ensure adherence to sound data management practices.
• Review and authorise payments in accordance with policy in a timely manner to ensure the accurate, yet efficient processing of payments.
• Liaise and collaborate with a wide variety of stakeholders, to obtain expense information at the end of each year, resolve purchasing and payment system problems reported by users, obtain credit card approvals, and provide technical and troubleshooting assistance (e.g. with the operation of PeopleSoft) to ensure that Accounts Payable processes are able to proceed smoothly.
• Provide prompt and professional advice and service to University customers to ensure that queries are resolved in a timely manner and that budget units can successfully complete purchasing and Accounts Payable procedures.
• Reconcile Accounts Payable ledger to ensure that all payments are accounted for in a timely manner.

Who You Are:

• Tertiary qualification in a relevant discipline is desirable and/or an equivalent level of knowledge gained through experience.
• Demonstrated ability to proactively and successfully resolve diverse problems by applying judgement and initiative while taking responsibility for issues in a timely manner.
• Strong attention to detail while operating promptly and efficiently.
• Proficient ability in professionally resolving customer enquiries. This includes the ability to provide excellent customer service through communication, both verbally and in writing to internal and external contacts.
• Demonstrated ability to successfully work collaboratively in a team environment while having the capacity and experience in training less experienced staff members in more complex operational tasks.
• A general understanding of financial ledgers, including their applications and the effect of any significant impacts to the ledger.
• Strong communication, interpersonal, and stakeholder management skills to work with a wide range of internal and external stakeholders in a high-volume environment, to meet organisational expectations and work collaboratively in a team environment
• Demonstrated IT literacy with knowledge of relevant programs (e.g. PeopleSoft), as well as Microsoft Excel.

Further details can be found in a copy of the Position Description linked below or via JOBS@UNSW.

Benefits and Culture:

People are at the core of everything we do. We recognise it is the contributions of our staff who make UNSW one of the best universities in Australia and the world.

Our benefits include:

• Flexible Working Options.
• Career development opportunities
• 17% Superannuation contributions and additional leave loading payments
• Additional 3 days of leave over Christmas period
• Discounts and entitlements (retail, education, fitness)

For further details on the benefits, please visit https://www.jobs.unsw.edu.au/lifestyle-benefits

To Apply: If this is of interest to you, please submit your application online: CV, Cover Letter and responses to the Skills and Experience outlined in the position description.
Sponsorship is not available for this role, full Australian working rights are required on application.

Contact: Amy Denney -Talent Acquisition Coordinator ********@unsw.edu.au
Please apply directly through the website, applications sent to the contact above will not be accepted.

Applications close: 11.55pm, 9th July 2024

UNSW is committed to equity diversity and inclusion. Applications from women, people of culturally and linguistically diverse backgrounds, those living with disabilities, members of the LGBTIQ+ community; and people of Aboriginal and Torres Strait Islander descent, are encouraged. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff.

The University reserves the right not to proceed with any appointment.